Meeting documents

CHILTERN DISTRICT COUNCIL

MINUTES of the Annual Meeting of the CHILTERN DISTRICT COUNCIL

held on 22 MAY 2001

APOLOGIES FOR ABSENCE were received from Councillors B M Curson, Mrs V Head and D Ponting

1.     ELECTION OF CHAIRMAN    

Councillor D W Phillips (in the Chair) proposed the name of I T Gomm as for the office of Chairman of the Council for 2001/2002.  The nomination was seconded by Councillor Miss P Appleby.  On a vote being taken it was    

RESOLVED –

That Councillor I T Gomm be elected Chairman of the Council for 2001/2002.

Councillor Gomm then made the formal Declaration and signed the Book of Declaration of Acceptance of Office.  The Chairman thanked the Council for electing him.  The Chairman invested the Immediate Past Chairman, Councillor D W Phillips, with the Immediate Past Chairman's badge and presented a past Chairman's badge to Mr S W James, the previous Immediate Past Chairman.

2.     APPOINTMENT OF VICE-CHAIRMAN OF THE COUNCIL

The Chairman invited nominations for the office of Vice-Chairman of the Council for 2001/2002.  Councillor P T Priestley proposed the name of Councillor Mrs Linda Smith.  The proposition was seconded by Councillor T Dodd.  On a vote being taken it was

RESOLVED –

     That Councillor Mrs L M Smith be appointed Vice-Chairman of the Council for 2001/2002.

The Vice-Chairman made the formal Declaration, signed the Book of Declaration of Acceptance of Office and thanked the Council for her appointment.

3.     ELECTION OF EXECUTIVE LEADER

Councillor T Dodd nominated Councillor D W Phillips as Executive Leader of the Council for 2001/2002.  The nomination was seconded by Councillor J A Banham.  On a vote being taken it was

     RESOLVED –

     That Councillor D W Phillips be elected Executive Leader of the Council for the year 2001/2002.

4.     EXECUTIVE MEMBERS

The Executive Leader nominated the names of  Executive Members.  The proposition was seconded by Councillor P T Lole.  On a vote being taken it was

RESOLVED –

That the Executive Members and their respective portfolios for 2001/2002 be:

Councillor J A Banham – Optimising Resources

Councillor N L Brown – Strategies and Planning

Councillor T Dodd – Deputy Executive Leader and Community First

Councillor Mrs M Hamilton – Health and Housing

Councillor J F Warder – Environmental Management

5.     SCRUTINY COMMITTEE AND A STANDARDS COMMITTEE - ESTABLISHMENT

The formal establishment of a Scrutiny Committee and a Standards Committee was considered.  In respect of the Scrutiny Committee, the membership was recommended as 18 Members comprising 10 Conservatives, 7 Liberal Democrats and 1 Residents' Association.  Each Member would be entitled to an "Alternate" Member.  The proposal was also to establish a Best Value Sub-Committee and a Scrutiny Sub-Committee, appointments to which would be made by the parent Committee.

In respect of the Standards Committee, the appointment of Members to that Committee was agreed to be made at a future meeting.

RESOLVED –

6.     REGULATORY AND OTHER COMMITTEES - APPOINTMENT

The Council noted the establishment of an Appeals Committee, Homelessness Committee, Licensing and Regulation Committee, Personnel Committee and Planning Committee.  Membership of these committees was proportional and recommendations from groups had been received.  During the discussion of the membership of the Licensing and Regulation Committee, the Liberal Democrat Group advised that they were willing to offer one place normally allocated to that Group to Councillor D Lacey.  A nem con vote would be required to give effect to this, and following a formal vote, the proposal was agreed nem con and it was agreed that Councillor Lacey could be appointed to the Licensing and Regulation Committee.

RESOLVED –

That membership of the regulatory and other committees be made as follows.  

     It was noted that appointments to the Constitution Review Panel would be made at the next Council meeting.

7.     OUTSIDE BODIES – APPOINTMENTS

The Council had before them a note indicating a list of appointments of Members to outside bodies.  Now that the Executive had been appointed, it would be necessary for it to consider which appointments it wished to reserve to itself.  In the meantime, existing appointments would continue as at present.

RESOLVED –

That consideration of the appointment of Members to outside bodies be deferred to enable consideration by the Executive.

8.     MEETING DATES

An outline of Council, Planning Committee, Executive and Scrutiny Committee dates for 2001/2002 had been circulated.  It was noted that this was not a comprehensive list but gave an outline of the major meeting dates.  Further dates would be added when committees had met to agree their meeting dates but this had not been included on the list.

RESOLVED –

That the outline dates of meetings as circulated and amended be approved.

9.     MEMBER ALLOWANCES

By reference to Minute 172 of the Policy and Finance Committee of 18 April 2001, the Council was asked to consider adopting the recommendations of the Independent Panel on Member Allowances, as amended by the Committee's recommendation.

RESOLVED –

The Meeting ended at 9.15 pm