Meeting documents

CDC Council
Tuesday, 13th May, 2014 7.30 pm

Venue: Council Chamber, King George V House, King George V Road, Amersham

Contact: Mathew Bloxham  01494 732143; email:  mbloxham@chiltern.gov.uk

Items
No. Item

1.

Election of Chairman

To elect the Chairman of the Council for the ensuing year

Minutes:

Councillor J F Warder (in the Chair), requested nominations for the office of Chairman of the Council for the year 2014/2015.  Councillor N M Rose proposed the name of Councillor N L Brown, outlining his many years of service to the Council.  The nomination was seconded by Councillor C Spruytenburg.  There being no other nominations it was

 

RESOLVED -

 

That Councillor N L Brown be elected Chairman of the Council for 2014/15.

 

Councillor N L Brown was then invested with his Chairman’s Badge of Office and made and signed the formal Declaration of Acceptance of Office.  The Chairman thanked the Council for re-electing him.

 

Note: Councillor N L Brown in the Chair.

 

2.

Appointment of Vice-Chairman

To appoint the Vice-Chairman of the Council for the ensuing year

Minutes:

The Chairman invited nominations for the office of Vice-Chairman of the Council for the year 2014/15.  Councillor Mrs A Pirouet proposed the name of Councillor Mrs M Harker. The nomination was seconded by Councillor N M Rose.  There being no other nominations it was

 

RESOLVED -

 

That Councillor Mrs M Harker be appointed Vice-Chairman of the Council for 2014/15.

 

The Vice-Chairman was then invested with her Badge of Office and made and signed the formal Declaration of Acceptance of Office.  Councillor Mrs M Harker thanked the Council for her appointment.

 

3.

Resignation of Cabinet Leader

The Council is asked to note the resignation of Councillor Rose as Leader of the Cabinet.

Minutes:

The Chairman advised of the notification of the resignation of the former Cabinet Leader, Councillor N M Rose as confirmed at the meeting of full Council on 13 May 2014

4.

Election of the Cabinet Leader

To elect the Cabinet Leader and receive his/her report on the allocation of Cabinet Functions in accordance with Rule 2.1(2) of the Cabinet Procedure Rules and to approve those allocations

Minutes:

The Chairman invited nominations for the office of Leader of the Council for the year 2014/15.  Councillor D Phillips proposed the name of Councillor Isobel Darby.  The nomination was seconded by Councillor N Rose.  There being no other nominations it was

 

RESOLVED -

 

That it be noted that Councillor I Darby be elected as Leader of the Council for the municipal year of 2014/15.

 

The Cabinet Leader thanked members for their support and her appointment.  She paid tribute to the work and commitment of the former Leader, Councillor N Rose and Deputy Leader, Councillor M Smith.

5.

Appointment of Cabinet Members

To note the appointment of the Cabinet Members by the Cabinet Leader

Minutes:

The Cabinet Leader informed the meeting that she had appointed the following members to the Cabinet to carry out the roles stated below.  In doing so, she thanked Councillors N Rose and M R Smith for being valued members of the Cabinet, and welcomed Councillor F Wilson to the Cabinet.

 

Councillor M Stannard

Support Services (Deputy Leader)

Councillor G Harris

Sustainable Development

Councillor P Hudson

Community, Health and Housing

Councillor P E C Martin

Environment

Councillor F Wilson

Customer Services

 

Councillor Darby proceeded to outline the achievements of the previous year and the many challenges facing the Council in the coming years. 

 

RESOLVED -

 

That the appointments to the Cabinet, including the appointment of Councillor M Stannard as Deputy Leader, be noted.

 

6.

Establishment of Audit, Overview and Standards Committees pdf icon PDF 13 KB

To establish three Overview Committees, the Audit Committee and a Standards Committee for the municipal year

Minutes:

RESOLVED -

 

That the following Committees be established:

 

Ø      Audit - 6 Members (plus the Chairman of Performance & Resources Overview as an ex-officio member)

Ø      Community & Environment Overview - 11 Members

Ø      Housing & Planning Overview - 11 Members

Ø      Performance & Resources Overview - 11 Members

Ø      Standards - 7 Members (plus up to 3 Independent Persons, and up to 2 Councillors from Town or Parish Councils in the Chiltern District as nominated by Town and Parish Councils in the District and who are not also members of Chiltern District Council)

 

7.

Establishment of Regulatory and Other Committees pdf icon PDF 12 KB

To establish regulatory and other Committees for the municipal year, which by law or by the Council’s Constitution are neither Cabinet functions nor reserved to full Council

Minutes:

RESOLVED -

 

That the following Regulatory and other Committees be established:-

 

Ø      Appeals - 9 Members

Ø      Boundaries and Electoral Arrangements - 9 Members

Ø      Constitutional Review - 9 Members

Ø      Homelessness - 9 Members

Ø      Joint Staff - 5 Members (plus 5 staff representatives)

Ø      Joint Appointments and Implementation - 5 Members (plus 5 South Bucks District Council Members)

Ø      Licensing and Regulation - 15 Members

Ø      Personnel - 9 Members

Ø      Planning - 13 Members

 

8.

Allocation of Seats to Political Groups pdf icon PDF 30 KB

To determine the allocation of seats to political groups in accordance with the political balance rules

Minutes:

The report detailed the allocation of seats to political groups in accordance with the political balance rules.

 

RESOLVED -

 

That the seats on Committees for the Council Year 2014/15 be allocated to the political groups as follows (with the balance to be allocated to those Members who were not part of a political group):

 

 

Seats

Conservative

Liberal Democrat

Appeals

9

7

1

Audit

6

5

1

Boundaries & Electoral Arrangements

9

7

1

Community  & Environment Overview

11

9

2

Constitution Review

9

7

1

Homelessness

9

7*

1

Housing & Planning  Overview

11

9

1

Joint Appointments and Implementation

5

4

1

Joint Staff

5

4

1

Licensing & Regulation

15

12*

2

Performance & Resources Overview

11

9

1

Personnel

9

7

1

Planning

13

11

2

Standards

7

6

1

Total Ordinary

129

104

17

* one seat gifted to non-political group Member (Councillor Lacey)

 

9.

Appointment of Councillors to Serve on each Committee

To receive nominations of Councillors to serve on each Committee (including their Chairman and Vice-Chairman where appropriate) and appoint the Members thereto

Minutes:

 

APPOINTMENT OF EXTERNAL MEMBERS PANEL (2 - plus Chairman of the Council, Leader of the Council, Conservative Group Leader, and Liberal Democrat Group Leader)

Conservative

Nominees (1)

Liberal Democrat

Nominees (1)

Other

Nominees

G Harris

Miss P A Appleby

N/A

 

 

 

APPEALS COMMITTEE (9 Members)

Conservative

Nominees (7)

Liberal Democrat

Nominees (1)

Other

Nominees (1)

R Burns-Green (Nominee for Chairman)

A Bacon

D Lacey

A D Garnett

 

 

J Gladwin

 

 

G Harris

 

 

M R Smith

 

 

Mrs L M Smith

 

 

D Spate

 

 

 

 

 

AUDIT COMMITTEE (6 - plus Chairman of Performance and Resources Overview Committee as ex officio)

Conservative

Nominees (5)

Liberal Democrat

Nominees (1)

Other

Nominees

A Garth

A Bacon

N/A

J Gladwin (Nominee for Chairman)

 

 

D W Phillips

 

 

J S Ryman

 

 

J Warder

 

 

 

 

 

BOUNDARIES AND ELECTORAL ARRANGEMENTS COMMITTEE  (9)

Conservative

Nominees (7)

Liberal Democrat

Nominees (1)

Other

Nominees (1)

Mrs I A Darby

P Jones

D Meacock

A D Garnett

 

 

A Garth

 

 

M Stannard

 

 

N Stewert (Nominee for Chairman)

 

 

M Vivis

 

 

J Warder

 

 

 

 

COMMUNITY AND ENVIRONMENT OVERVIEW COMMITTEE (11)

Conservative

Nominees (9)

Liberal Democrat

Nominees (2)

Other

Nominees

M Cunnane

A Bacon (Nominee for Chairman)

N/A

A Garth

P Jones

 

S A Patel

 

 

J Rush

 

 

J S Ryman (Nominee for Vice-Chairman)

 

 

P N Shepherd

 

 

N Stewert

 

 

H Trevette

 

 

J Warder

 

 

 

 

 

CONSTITUTION REVIEW COMMITTEE (9)

Conservative

Nominees (7)

Liberal Democrat

Nominees (1)

Other

Nominees (1)

N Brown

Miss P Appleby

D Meacock

Mrs I Darby

 

 

A Garth

 

 

D W Phillips

 

 

N M Rose (Nominee for Chairman)

 

 

M Stannard

 

 

M Vivis

 

 

 

 

 

HOUSING AND PLANNING OVERVIEW COMMITTEE (11)

Conservative

Nominees (9)

Liberal Democrat

Nominees (1)

Other

Nominees (1)

Mrs J A Burton (Nominee for Chairman)

Mrs A Pirouet (Nominee for Vice-Chairman)

D Lacey

R Burns-Green

 

 

A Hardie

 

 

S A Patel

 

 

D W Phillips

 

 

M Prince

 

 

N Rose

 

 

Mrs L M Smith

 

 

C J Wertheim

 

 

 

 

 

 

HOMELESSNESS COMMITTEE (9)

Conservative

Nominees (6)*

Liberal Democrat

Nominees (1)

Other

Nominees (2)

R Burns-Green

Mrs A Pirouet

D J Lacey (Nominee for Chairman)

Mrs J A Burton

 

M Bhatti

M Cunnane

 

 

A Hardie

 

 

G Harris

 

 

S A Patel

 

 

*Conservatives entitled to 7 seats (1 gifted to Councillor Lacey)

 

 

JOINT APPOINTMENTS AND IMPLEMENTATION COMMITTEE (5, plus 5 Members from South Bucks District Council)

Conservative

Nominees (4)

Liberal Democrat

Nominees (1)

Other

Nominees

R Burns-Green

P M Jones

N/A

Mrs I Darby

 

 

M R Smith

 

 

M Stannard

 

 

 

 

JOINT STAFF (5, plus 5 Unison staff representatives)

Conservative

Nominees (4)

Liberal Democrat

Nominees (1)

Other

Nominees

R Burns-Green

Miss P Appleby

N/A

Mrs I A Darby

 

 

N M Rose (Nominee for Chairman)

 

 

M Stannard

 

 

 

LICENSING AND REGULATION COMMITTEE (15)

Conservative

Nominees (11)

Liberal Democrat

Nominees (2)

Other

Nominees (2)

N L Brown

P Jones

D J Lacey

Mrs J A Burton

C Spruytenburg

D Meacock

M Cunnane

 

 

G Harris

 

 

M Prince

 

 

J Rush

 

 

P N Shepherd (Nominee for Chairman)

 

 

H Trevette

 

 

M Vivis (Nominee for Vice-Chairman)

 

 

J Warder

 

 

T Williams

 

 

*Conservatives entitled to 12 seats (1 gifted to Councillor Lacey)

PERFORMANCE AND RESOURCES OVERVIEW COMMITTEE (11)

Conservative

Nominees (9)

Liberal Democrat

Nominees (1)

Other

Nominees (1)

A D Garnett (Nominee for Chairman)

C Spruytenburg (Nominee for Vice-Chairman)

S Berry

J Gladwin

 

 

D W Phillips

 

 

J S Ryman

 

 

D Spate

 

 

N Stewert

 

 

M Vivis

 

 

C J Wertheim

 

 

T Williams

 

 

 

 

PERSONNEL COMMITTEE (9)

Conservative

Nominees (7)

Liberal Democrat

Nominees (1)

Other

Nominees (1)

Mrs J A Burton

Miss P Appleby

S Berry

Mrs I Darby

 

 

P Hudson

 

 

D Phillips

 

 

N M Rose

 

 

M Smith (Nominee for Chairman)

 

 

M Stannard

 

 

 

 

 

PLANNING COMMITTEE* (13)

Conservative

Nominees (11)

Liberal Democrat

Nominees (2)

Other

Nominees

Mrs J A Burton (Nominee for Vice-Chairman)

P Jones

N/A

J Gladwin

Mrs A Pirouet

 

A Hardie

 

 

P E C Martin

 

 

D W Phillips (Nominee for Chairman)

 

 

M Prince

 

 

J Rush

 

 

P N Shepherd

 

 

D Spate

 

 

N Stewert

 

 

C J Wertheim

 

 

*Note: Appointment subject to members attending the required training on planning matters and the Planning Code of Conduct

 

 

 

 

STANDARDS COMMITTEE (7)

Conservative

Nominees (6)

Liberal Democrat

Nominees (1)

Other

Nominees

N L Brown

Miss P Appleby

N/A

Mrs M Harker

 

 

P Hudson

 

 

J S Ryman

 

 

Mrs L M Smith

 

 

J F Warder (Nominee for Chairman)

 

 

 

 

 

RESOLVED

 

That the above nominations to serve on the Committees stated for 2014/15, together with the nominations for Chairman and Vice-Chairman where appropriate, be agreed.

10.

Appointments to Outside Bodies

To receive nominations of Councillors to serve on outside bodies and to appoint to those bodies

Minutes:

Tabled at the meeting as Item 12 (as attached to the Minutes) were the nominations to serve on outside bodies for the Council Year 2014/15.

 

The Cabinet Leader advised that there was an amendment to the Neighbourhood Action Group: Chalfont St Peter to remove Councillor Wertheim and appoint Councillor J Rush and Councillor I Darby.

 

RESOLVED -

 

That the list of appointments to Outside Bodies for 2014/15 as set out in Item 12 be approved, subject to the amendment to the appointment of Councillors Rush and Darby to the Neighbourhood Action Group: Chalfont St Peter.

 

 

11.

Executive Reports to the Local Authority pdf icon PDF 20 KB

Minutes:

The Chief Executive advised that it was a statutory requirement to produce an annual report detailing urgent executive decisions taken.  However, there had been no such urgent items since the Regulations had taken effect.

 

RESOLVED -

 

That the report be noted.

 

12.

Allocation of Cabinet Functions

Minutes:

In accordance with Cabinet Procedure Rule 2.1(2), Councillor I Darby proceeded to report on the services / functions allocated to each Cabinet Portfolio.

 

Portfolio

Functions

Leader

Policy, Performance, Communications,

Personnel, Strategic Finance

Support Services

Deputy Leader

Business Transformation, ICT,

Legal and Democratic Services, Audit,

Finance Admin

Sustainable Development

Planning, Enforcement, Building Control,

Strategic Transport

Environment

Property, Car Parks, Engineering,

Carbon Management, Waste Management

Community, Health & Housing

Community & Leisure, Environmental Health, Community Safety, Licensing, Housing

Customer Services

Revenues and Benefits, Customer Services

 

RESOLVED -

 

That the allocation of Cabinet Functions, as detailed above, be noted.