Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham
Contact: Mathew Bloxham 01494 732143; email: mbloxham@chiltern.gov.uk
No. | Item |
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Presentation from South Central Ambulance Service To receive a presentation from Andy Battye, Area Manager for the Chiltern Area South Central Ambulance Service. Minutes: Members received a presentation
from Andy Battye, from the South Central Ambulance Service to provide an update
on work being undertaken by the Service and the performance levels and
targets. Mr Battye explained the categories
of response to 999 calls and if the calls were life-threatening they were
classified as RED calls and the service was required to meet Government set
targets for RED calls. The targets used
were: ·
RED1 and RED2 indicated a performance target for
an emergency response to reach the incident with 8 minutes from the time the
call is connected to the ambulance emergency control centre. The national target was to respond to 75% of
all these calls within 8 minutes. ·
RED19 indicated a performance target for a
conveying response (ambulance or rapid response vehicle) to reach the incident
within 19 minutes from the time the call was connected to the ambulance
emergency control centre. The national
target was to respond to 95% of all these calls within 19 minutes. The actual response rates were
reported for Chiltern and also neighbouring areas for comparison. It was noted that in the first quartile the
target was achieved but this had not been maintained over recent months due to
the high increase of calls and it continued to be a challenge to improve
performance. Mr Battye explained the triage
approach to responding to calls to identify the severity of the incident and
these were categorised appropriately so that responses can be targeted. It was reported that the main hospitals for
the area were Stoke Mandeville and Wexham Park; and the ambulance service
worked closely with the hospitals to avoid unnecessary delays. Wycombe hospital was also used but was for
specialist treatment; and it was important to ensure that patients requiring
specialist treatment were transferred quickly to achieve a better outcome. A key challenge for the ambulance
service, nationally, was the shortage of paramedics which was in the region of
2000 and a national recruitment campaign was underway but the increased length
of the degree programme did have an impact on vacancy periods. The training was now for 2 years and was to
be increased to a 3 year programme.Â
Another impact on recruitment in Buckinghamshire was the high cost of
living in comparison to other areas of the country. Additional work was also being done to
recruit more Community First Responders who are able to respond to situations
and carry oxygen and defibrillators. The Ambulance Service did also use
private providers which enabled more resilience in the service but this did
incur additional costs and therefore the use of private providers was
continually monitored. Plan for the remainder of the year
was: ·
South Central Ambulance Service had entered a
period of turnaround across Trust ·
Strong focus on Chiltern & Aylesbury Vale
Clinical Commissioning Group areas ·
Review of Rapid Response Vehicles coverage in
the area ·
Continued work with hospitals to reduce impact
of Handover ·
Focus on South Central Ambulance Service
clear-up times to improve availability ·
Focus on staff resources in operations ·
Continued to target recruitment of Community
First Responders Questions were received from
Councillors on the following issues: ·
Remoteness issues of Chiltern district ·
Dealing with emergency calls from patient with
mental health problems ·
Potential impact of HS2 construction work ·
Impact of the closure of Wycombe Accident and
Emergency ·
The use of house names rather than house numbers ·
The proportion of 999 calls that were
inappropriate calls to the emergency service Mr Battye understood the concerns
in respect of the above issues and responded to members to explain how the
impact of each was minimised through joint working with other authorities,
where possible. The Chairman thanked Andy Battye
for his informative presentation. |
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To approve as a correct record and to sign the Minutes of the meeting of Council held on 8 September 2015. Minutes: The Chairman welcomed Anita Cacchioli, Interim Director of
Services to her first meeting of Council since her appointment The Minutes of the meeting of Council held on 8 September
2015 were approved as a correct record. |
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Declarations of Interest Minutes: There were no
declarations of interest. |
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Announcements To receive any announcements from the Chairman, Cabinet Leader or the Head of Paid Service. Minutes: Chairman’s Engagements A list of Engagements carried out by the Chairman and Vice-Chairman of
the Council between 9 September and 3 November 2015 had been circulated. (b)      Chairman’s Announcements The Chairman made the following announcements:
(c) Announcements from the
Leader of the Cabinet An update on the Refugee
Situation The
Leader of the Cabinet advised that following the request by Government and
various local residents for the Council to consider what support it could
provide to Refugees, officers had met with colleagues from Health, the County
and District Councils and Police. There
had been no decision by Members in any of the local authorities in
Buckinghamshire on how many people may be assisted. There was however the
recognition that no single authority in Buckinghamshire can provide the
totality of services required by refugees and that the Buckinghamshire position
needs to be a partnership response. Refugees would need to be supported to
access a range of services including: housing, health, education, welfare and
counselling etc. Partners
had been asked to gather and share information about the services they provide
and what resources had been offered locally, which would meet the anticipated
needs of refugees, (accepting that some individuals may have very specific
needs) to help the Council to develop a view of what sort of capacity may be
available in Buckinghamshire. All
partners were gathering information about costs and availability of the above
services and or resources which would be required to meet the needs of these
very vulnerable people. In
relation to residents offering a home to refugees, current guidance indicated
that Government would be seeking to accommodate refugees in self-contained
homes; flats or houses and that providing rooms in a family home would not be suitable. The
Council had received several kind offers from residents but no self-contained
housing accommodation. The Council were
continuing to collate offers of assistance from residents which will be
included in the partnership discussion to determine the resources available
across Buckinghamshire. A
further meeting of the relevant agencies was to be held next week to assess the
level of resources across Buckinghamshire that may assist Refugees if placed in
Buckinghamshire. Petition - An email reply had been sent to the lead
signatory and to Cllr Peter Jones and an update would be presented to the next
Cabinet, on Tuesday 1 December 2015, on how the Council may respond to the
Refugee situation. (d) Announcements from the
Head of Paid Service The Chief Executive had no announcements to make. |
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Minutes: Members considered the recommendation
from the meeting of the Audit & Standards Committee meeting held on 9
September 2015, which requested that the Council’s Contracts Procedure Rules
were amended. It was moved by Councillor J
Gladwin and seconded by Councillor D Phillips RESOLVED: That the Council’s Contracts Procedure Rules are amended, as detailed
in Appendix A to the report, to comply, and better align, with the Public
Contracts Regulations. |
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Planning Policy Shared Service Review Reconsideration - Joint Committee - 26 October PDF 103 KB Minutes: Councillor Darby sought members’
agreement for the consideration of the recommendations arising from the
Planning Policy shared services review referred to in Agenda Item 7.2 to be
considered in conjunction with Agenda Item 8.1 - Local Development Scheme
Review. RESOLVED - That the consideration
of the Planning Policy Shared Service Review Reconsideration be undertaken in
conjunction with Agenda Item 8.1 - Local Development Scheme Review. |
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Local Development Scheme Review PDF 89 KB Minutes: Members considered the recommendations arising from the Local
Development Scheme Review report considered by Cabinet on 20 October and the
Chiltern and South Bucks Joint Committee on 26 October 2015. It was moved by Councillor I A Darby seconded
by Councillor P E C Martin and RESOLVED: 1.
That Subject to agreement by South Bucks
District Council, the preparation of a joint Chiltern and South Bucks Local
Plan (2014 - 2036) under Section 28 of The Planning and Compulsory Purchase Act
2004 and for the preparation of a joint Chiltern and South Bucks Local
Development Scheme to this effect be agreed. 2.
Subject to approval of Recommendation 1
above and agreement by South Bucks District Council, that a joint Chiltern and
South Bucks Local Development Scheme timetable be approved, such that the
timetable comprises the following: a)
public consultation on a joint Local Plan in
accordance with Regulation 18 of The Town and Country Planning (Local Planning)
(England) Regulations 2012 commencing in January/February 2016 incorporating an
‘Issues and Options’ consultation b)
a preferred options consultation commencing
in October/November 2016 c)
pre-submission consultation on the Local
Plan in accordance with Regulation 19 of The Town and Country Planning (Local
Planning) (England) Regulations 2012 commencing in March/April 2017 d)
submission of the Plan to the Secretary of State
in accordance with Regulation 22 of The Town and Country Planning (Local
Planning) (England) Regulations 2012 in September 2017 e)
anticipated examination in December 2017 f)
anticipated adoption in June 2018 g)
on-going Duty to Co-operate h)
review
the need for a combined Chiltern and South Bucks community infrastructure levy
at the most relevant point between September 2016 and July 2017. 3.
The establishment of a Joint Planning Policy
Member Reference    Group be agreed,
with: a)
The Group to consist of equal membership
from the two councils, namely respective cabinet members with responsibility
for planning plus up to five other members nominated by each council. Other than for the cabinet members there will
be no substitutes and the cabinet members will be free to nominate a substitute
member as and when necessary. b)
Meetings will not be open to the public and
agendas, reports, documents and any notes of the meeting will be kept
confidential amongst the two councils. c)
Other members of the councils will be able to
attend the meetings and will be able to contribute to the meeting with the
agreement of the Chairman. d)
The Group to have no decision making powers
but to provide advice and a steer on the preparation of planning policy
matters. Meetings will be arranged as
required in order to progress the joint Local Plan to the Local Development
Scheme Timetable, associated matters and other Local Plan related matters after
the Local Plan has been adopted with due notice being given. e)
To be quorate, the meeting will require at
least two appointed members from each Council to be present. f)
The terms of reference for the Group to be
agreed at the first Group meeting. g)
Meetings as far as practicable will
generally alternate between Chiltern and South Bucks offices. Both councils to elect a Chairman at the
first meeting, with the chairmanship of meetings alternating between the two
Councils (i.e. one chairing one meeting and the next chairing the next meeting
at the respective Councils). 4.
That the nominations for the Chiltern member
places on the Group be agreed, with those members to remain in place unless
otherwise determined by Council. 5.
The funding of £400,000 additional
expenditure to be met from the Council’s Planning reserve be
agreed. The Council reconsidered the recommendations
arising from the Planning Policy shared services review. It was moved by Councillor I A Darby seconded
by Councillor P E C Martin and RESOLVED: i)
That delegated authority to the Head of
Sustainable Development to carry out staff and Unison consultation, consider
the consultation responses, determine the review outcome in consultation with
both Council Cabinet Members for Sustainable Development and Personnel
Committee Chairmen and to carry out all necessary action to implement the
Planning Policy shared service be agreed; ii)
That subject to consultation with staff and
a formal agreement between the Councils, the services of staff in Chiltern
District Council’s Planning Policy Service be put at the disposal of South
Bucks District Council under Section 113 of the Local Government Act 1972 so
they can work across the two local authority areas; and iii)
That the Acting Chief Executive in
consultation with the Cabinet Leader and the Head of Legal and Democratic
Services be authorised to finalise the terms of any legal documentation
required to give effect to recommendation 2 above. |
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Minutes: Members considered the recommendation arising
from the HS2 Update Report, attached as a private appendix. It was moved by Cllr I A
Darby seconded by Councillor N Rose and RESOLVED - That up to £140,000 be
transferred from the General Reserve to the HS2 Reserve for the next stage of
work relating to AP2 and AP4 work on petitions and related work at least until
July 2016 with the resources identified in the report. |
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Cabinet Reports To receive and consider reports from the Cabinet Leader, Cabinet Members or Chairman of a Committee and receive questions and answers on any of those reports in accordance with Rule 9.1 of the Procedural Rules. Minutes: a)
Councillor
Wilson - Virgin Smart Pavement in Chesham Councillor Wilson reported that Virgin had chosen Chiltern
and in particular the High Street of Chesham to install the UK’s first Smart
Pavement which delivers high speed Wi-Fi at 166 megabytes per second of download speed. b)       Councillor Wilson - Small Business
Saturday Councillor Wilson reported that Small Business Saturday
would be held in Amersham, Chalfont St Peter, Little Chalfont and Great
Missenden in Chiltern on Saturday 5 December 2015. The event was in connection with a non commercial UK wide campaign. Further information was available on the
Council website and from David Gardner, Community Projects and Revitalisation
Officer who was leading on this event.Â
Councillor Wilson encouraged members to publicise and attend the event;
and he thanked David Gardner for all his hard work on this event. c) Â Â Â Â Â Â Â Councillor
Martin - Sustainable Development Policy Advisory Group Councillor Martin reported that the next meeting of the
Sustainable Development Policy Advisory Group was due to be held on 9 December
2015 and all members of the Council were encouraged to attend.  d)       Councillor Stannard - Support Services
Policy Advisory Group Councillor Stannard reported that all members of the Council
were encouraged to attend the next meeting of the Support Services Policy
Advisory Group due to be held on Tuesday 17 November 2015. e) Â Â Â Â Â Â Â Councillor M Smith - Aylesbury
Crematorium Councillor M Smith reported that the Chilterns Crematorium
Joint Committee, which operate the crematorium at
Amersham, had been granted planning permission to build a new crematorium at Bierton in Buckinghamshire. f) Â Â Â Â Â Â Â Â Councillor Harris - Affordable Housing Councillor Harris reported that a joint member briefing to
consider Affordable Housing provision in Chiltern and South Bucks was being
arranged and was to be held on 3 February 2016.Â
Members were to receive further information in due course. g)
Councillor
Gladwin - Audit of Accounts Councillor Gladwin reported that the Council had received a
positive response to the Audit of Accounts and he thanked officers responsible
for their continued hard work in this area of work. h)
Cllr
Nick Rose - HS2 Update Councillor Rose reported that the HS2 Select Committee had
resumed on 12 October 2015 to receive evidence with a particular focus on
landscape and a reduced land take. There
had been assurance that an Area of Outstanding Natural Beauty Review Panel was
to be established and authorities would be notified of representatives to sit
on the Panel. It was noted that the impact of traffic movements was much
wider than originally envisaged and MPs had been alerted to this as a major
issue. The key points raised were in
respect of the impact on the Chilterns and use of landscape valuation experts
to provide evidence. Other community
engagement events on HS2 were being held within the County to ensure that
residents were aware of the potential impact. The Leader of the Council highlighted that many councillors
were involved in the HS2 work through their roles as District Councillors both
through attending Council led meetings but also the significant involvement
many had in representing their communities. |
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To receive questions and answers of the Cabinet Leader, Cabinet Members or Chairman of a Committee (if any) in accordance with Rule 9.2 of the Council Procedure Rules. Minutes: Councillor A Bacon
requested a response to the following question: Could councillors please be given details of the
results and trends from the air quality monitoring in the Air Quality Management
Area in Broad Street, Chesham? What response is CDC making to DEFRA's
"Consultation on Draft Plans to Improve Air Quality"? The question was for Councillor G Harris, Cabinet Member for
Community, Health & Housing and had been received by the Proper Officer on
28 October 2015. Councillor Harris responded that since 2012
there has been a 16-21% reduction in levels of Nitrogen Dioxide within the Air
Quality Management area. Three out of the
eight monitoring points are still indicating that the annual average level of
Nitrogen Dioxide is higher than the DEFRA guidance level of
40 μg/m3 with levels ranging from 40 - 44
μg/m3. Actions include
the introduction of 12 retrofitted low emission buses, tree planting and
traffic management and ‘walking to school’ campaigns. The Council will
also be submitting a written response to the Government Air Quality
consultation following input from the wider Buckinghamshire Authorities.
However the consultation aims to create Clean Air Zones that will restrict access
from the most polluting vehicles (diesel cars and lorries). The powers include the designation of low
emission zones within a regional transport policy, which may not be possible
locally. Concerns have also
been expressed in relation to the impact of major transport infrastructure
projects on local air quality especially during the construction phase. The
Shared EH team will review its air quality monitoring points and consider a
Capital allocation and or application for funding from HS2 etc
for additional passive or real time monitoring points. Such monitoring could be
used to identify the impact of construction vehicles on the air quality. Councillor P Jones
requested a response to the following question: Following the announcement by the Chancellor of the
Exchequer that councils are to retain business rates by the end of this decade,
but that distribution of core grant from Whitehall will also end, what affect
will this have on a) Chiltern DC's finances and b) the level of Council Tax
paid by our residents? The question was for Councillor M Stannard, Cabinet Member
for Support Services and had been received by the Proper Officer on 28 October
2015 Councillor Stannard responded that the Council awaited the details of the
Chancellor of the Exchequer’s Autumn Statement on 25 November to confirm the
impact of the retention of business rates and the proposals for the
distribution of the core grant. |
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Questions Without Notice To receive questions without notice from any Member of the
Council to the Cabinet Leader, Cabinet Members or Chairman of a Committee (if any)
in accordance with Rule 9.1 of the Council Procedure Rules. Minutes: There were no questions without notice received. |
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Petitions (if any) To receive petitions and/or deputations (if any) from members of the public including provisions allowing members to ask questions of clarification at the discretion of the Chairman and restrictions on deputations covering the same subject or by the same speakers. Minutes: There were no petitions presented. |
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Joint Arrangements and Outside Organisations To receive reports about and receive questions and answers relating to any joint arrangements or external organisations. Minutes: There were no reports. |
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Motions (if any) Minutes: No Motions had been received. |
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Changes to Committees & Outside Bodies PDF 83 KB Minutes: Members were asked to agree a change of membership to the
Services Overview Committee, to note a change to the Customer Services Policy
Advisory Group, and to agree a change to the Council’s representation to the
Chesham & District Community Association. It was moved by Cllr I A Darby
seconded by Cllr M J Stannard and RESOLVED: g) That
Councillor P Jones replaces Councillor Lacey on the Services Overview
Committee. ii) That
it be noted that Councillor Allen has replaced Councillor Lacey on the Customer
Services Policy Advisory Group. iii) That
Councillor MacBean replaces Councillor D Varley as the Council’s representative
to the Chesham & District Community Association. |
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Exclusion of the Public (if required) To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that it involves the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act. Minutes: 55
HS2 Update Councillor Berry expressed concern
that the deadline for submission of petitions in response to AP4 was Friday 13
November 2015 and whether the Council had sufficient resources to achieve the
deadline. Councillor Rose confirmed that
further consideration was to be given to an extension to the deadline but
ensured that the Council’s petition on the AP4 would be submitted in any event. As a priority sufficient resources would be
in place to ensure a response would be submitted on time. |