Meeting documents

CDC Council
Tuesday, 17th May, 2016 7.30 pm

Venue: Council Chamber, King George V House, King George V Road, Amersham

Contact: Mathew Bloxham  01494 732143; email:  mbloxham@chiltern.gov.uk

Items
No. Item

104.

Election of Chairman

To elect the Chairman of the Council for the ensuing year

Minutes:

The Acting Chief Executive requested nominations for the office of Chairman of the Council for the year 2016/2017.  Councillor N Rose proposed; and Councillor P Jones seconded.  There being no other nominations it was

 

RESOLVED -

 

That Councillor M Harker be elected Chairman of the Council for 2016/17.

 

Councillor M Harker was then invested with her Chairman’s Badge of Office and made and signed the formal Declaration of Acceptance of Office.  The Chairman thanked the Council for electing her.

 

105.

Appointment of Vice-Chairman

To appoint the Vice-Chairman of the Council for the ensuing year

Minutes:

The Chairman invited nominations for the office of Vice-Chairman of the Council for the year 2016/17.  Councillor G Harris proposed the name of Councillor N P Shepherd. The nomination was seconded by Councillor D Phillips.  There being no other nominations it was

 

RESOLVED -

 

That Councillor N P Shepherd be appointed Vice-Chairman of the Council for 2016/17.

 

The Vice-Chairman was then invested with his Badge of Office and made and signed the formal Declaration of Acceptance of Office.  Councillor N P Shepherd thanked the Council for his appointment.

 

106.

Election of the Cabinet Leader

To note that Councillor I Darby was elected as the Cabinet Leader for four years, to 2019/20, at the Annual Meeting of the Council on 27 May 2015, and to receive the Cabinet Leader's report on the allocation of Cabinet Functions in accordance with Rule 2.1(2) of the Cabinet Procedure Rules

 

Minutes:

Councillor I Darby had been elected as the Cabinet Leader for four years to 2019/20, at the Annual Meeting of the Council on 27 May 2015.

 

The Cabinet Leader thanked members for their ongoing support.

 

107.

Appointment of Cabinet Members

To note the appointment of the Cabinet Members by the Cabinet Leader

Minutes:

The Cabinet Leader informed the meeting that she had there was no change to the appointed members to the Cabinet to carry out the roles stated below. 

 

The Leader thanked Cabinet members for their continued hard work and particularly good progress of the shared service programme.  There was an ongoing theme of doing more for less this year and there was to be a review of the Council’s  Constitution to ensure it was fit for purpose.  She mentioned the all member briefing session on 1 June - Stronger in Partnership  which would outline progress and future plans for increased partnership working and the continual work to strengthen relationships and continue to work together to do the best for our residents.

 

Councillor M Stannard

Support Services (Deputy Leader)

Councillor P E C Martin

Sustainable Development

Councillor G Harris

Community, Health and Housing

Councillor M Smith

Environment

Councillor F Wilson

Customer Services

 

Councillor Darby proceeded to outline the achievements of the previous year and the many opportunities facing the Council in the coming years. 

 

RESOLVED -

 

That the appointments to the Cabinet, be noted.

 

108.

Establishment of the Audit & Standards and Overview Committees pdf icon PDF 39 KB

To establish two Overview Committees and the Audit & Standards Committee for the municipal year

Minutes:

RESOLVED -

 

That the following Committees be established:

 

Ø  Audit & Standards Committee - 6 Members (plus the Chairman of Resources Overview as an ex-officio member)

Ø  Services Overview Committee - 15 Members

Ø  Resources Overview Committee - 15 Members

 

109.

Establishment of Regulatory and Other Committees pdf icon PDF 40 KB

To establish regulatory and other Committees for the municipal year, which by law or by the Council’s Constitution are neither Cabinet functions nor reserved to full Council

Minutes:

RESOLVED -

 

That the following Regulatory and other Committees be established:-

 

Ø  Appeals & Complaints Committee - 11 Members

Ø  Joint Appointments and Implementation - 5 Members (plus 5 South Bucks District Council Members)

Ø  Licensing and Regulation - 15 Members

Ø  Personnel - 7 Members

Ø  Planning - 13 Members

 

110.

Allocation of Seats to Political Groups pdf icon PDF 87 KB

To determine the allocation of seats to political groups in accordance with the political balance rules

Minutes:

The report detailed the allocation of seats to political groups in accordance with the political balance rules.

 

RESOLVED -

 

That the seats on Committees for the Council Year 2016/17 be allocated to the political groups as follows (with the balance to be allocated to those Members who were not part of a political group):

 

 

Seats

Conservative

Liberal Democrat

Other

Appeals and Complaints *

11

9

1

1 - Lacey

Audit and Standards

9

8

1

 

Governance and Electoral Arrangements

11

10

1

 

Licensing & Regulation *

15

13

1

1 - Lacey

Resources Overview *

15

13

1

1 - Berry

Services Overview

15

13

1

Personnel

7

6

1

 

Planning

13

11

2

 

Joint Appointments and Implementation

5

4

1

 

Total Ordinary

101

88

10

 

* one seat gifted to non-political group Member

 

111.

Appointment of Councillors to Serve on each Committee

To receive nominations of Councillors to serve on each Committee (including their Chairman and Vice-Chairman where appropriate) and appoint the Members thereto

Minutes:

APPOINTMENT OF EXTERNAL MEMBERS PANEL

G Harris

Con

A Bacon

LD

Council Chairman: M Harker OBE

Con

Leader: I Darby

Con

Conservative Group Chairman: P Hudson

Con

Lib Dem Group Leader: P Jones

LD

Restrictions on Membership: 1 Conservative appointment & 1 Liberal Democrat appointment

 

 

 

APPEALS & COMPLAINTS COMMITTEE (11)

S Patel

Con

E Culverhouse

Con

J MacBean

Con

D Varley

Con

J Gladwin

Con

G Harris

Con

P Martin

Con

J Burton

Con

D Bray

Con

S Berry

Ind

A Bacon

LD

Restrictions on Membership: All members eligible, but any who are also members of the Personnel Committee / JAIC will be ineligible to hear appeals that result from decisions of those Committees.

Political Balance (Seats):  9 Conservative; 1 Liberal Democrat; 1 Other

AUDIT & STANDARDS COMMITTEE (9)

Chairman:  J Gladwin

Con

D Phillips

Con

J Wertheim

Con

N Varley

Con

C Jackson

Con

C Ford

Con

R Jones

Con

J Burton

Con

A Bacon

LD

Restrictions on Membership: CM and VCM of the Council and Members of the Cabinet may not be members.

Political Balance (Seats):  8 Conservative; 1 Liberal Democrat

GOVERNANCE & ELECTORAL ARRANGEMENTS COMMITTEE (11)

D Bray

Con

D Varley

Con

M Stannard

Con

I Darby

Con

L Walsh

Con

M Shaw

Con

A Garth

Con

J Burton

Con

N Rose

Con

H Wallace

Con

P Jones

LD

Restrictions on Membership: None

Political Balance (Seats): 10 Conservative; 1 Liberal Democrat

LICENSING & REGULATION (15)

Chairman: J Rush

Con

Vice-Chairman: C Jackson

Con

M Harrold

Con

E Culverhouse

Con

C Rouse

Con

N Shepherd

Con

R Jones

Con

C Jones

Con

L Walsh

Con

N Varley

Con

M Flys

Con

G Harris

Con

F Wilson

Con

D Lacey

Ind

P Jones

LD

Restrictions on Membership: Cabinet Leader may not be a member; Cabinet Members may not be CM/VCM.  Membership of Licensing Sub Committees and the Taxi & Private Hire Sub Committee is drawn from this Committee. All Members must undergo annual training.

Political Balance (Seats): 13 Conservative; 1 Liberal Democrat; 1 other

PERSONNEL COMMITTEE  (7)

P Hudson

Con

Leader: I Darby

Con

Cabinet Member: M Stannard

Con

D Phillips

Con

C Jones

Con

M Smith

Con

P Jones

LD

Restrictions on Membership: None.
NB: Change to minimum of 7 Members pending SBDC decision on changes of membership

Political Balance (Seats):  6 Conservative;  1 Liberal Democrat

JAIC CDC MEMBERS (5)

I Darby

Con

M Stannard

Con

M Smith

Con

P Hudson

Con

P Jones

LD

Restrictions on Membership: None.

Political Balance (Seats): 4 Conservatives; 1 Liberal Democrat

 

 

 

 

 

 

 

 

PLANNING COMMITTEE (13)

Chairman: D Phillips

Con

Vice-Chairman: A Hardie

Con

J Rush

Con

M Titterington

Con

N Rose

Con

J Gladwin

Con

J MacBean

Con

J Wertheim

Con

N Shepherd

Con

M Harrold

Con

J Burton

Con

J Cook

Con

P Jones

LD

Restrictions on Membership: Chairman of the Council may not be a member; Cabinet Members may not be CM/VCM.  All Members must undergo training

Political Balance (Seats):  11 Conservative;  2 Liberal Democrat

JOINT COMMITTEE (6 + 6 SBDC Members)

I Darby

Con

G Harris

Con

M Smith

Con

M Stannard

Con

P Martin

Con

F Wilson

Con

Restrictions on Membership: 6 Cabinet Members from each authority

 

 

 

 

 

 

 

 

 

OVERVIEW COMMITTEE: SERVICES (15)

Chairman: J Burton

Con

Vice-Chairman: N Varley

Con

M Titterington

Con

S Patel

Con

J Rush

Con

L Walsh

Con

C Jackson

Con

E Culverhouse

Con

C Rouse

Con

L Smith

Con

D Bray

Con

A Hardie

Con

M Flys

Con

J Cook

Con

P Jones

LD

Restrictions on Membership: The Chairman and Vice-Chairman of the Overview Committee will be elected by the members of the Committee.

Political Balance (Seats):  13 Conservative;  1 Liberal Democrat; 1 Other

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

 

OVERVIEW COMMITTEE: RESOURCES (15)

Chairman: N Rose

Con

Vice-Chairman: J MacBean

Con

M Harrold

Con

C Ford

Con

J Gladwin

Con

J Wertheim

Con

D Phillips

Con

A Garth

Con

R Jones

Con

D Varley

Con

C Jones

Con

M Shaw

Con

H Wallace

Con

S Berry

Ind

A Bacon

LD

Restrictions on Membership: The Chairman and Vice-Chairman of the Overview Committee will be elected by the members of the Committee.

Political Balance (Seats):  13 Conservative;  1 Liberal Democrat; 1 Other

 

112.

Appointments to Outside Bodies

To receive nominations of Councillors to serve on outside bodies and to appoint to those bodies

Minutes:

Tabled at the meeting as Item 11 (as attached to the Minutes) were the nominations to serve on outside bodies for the Council Year 2016/17.

 

RESOLVED -

 

That the list of appointments to Outside Bodies for 2016/17 as set out in Item 11 be approved.

 

113.

Executive Reports to the Local Authority pdf icon PDF 68 KB

Minutes:

The Chief Executive advised that it was a statutory requirement to produce an annual report detailing urgent executive decisions taken.  However, there had been no such urgent items since the Regulations had taken effect.

 

RESOLVED -

 

That the report be noted.

 

114.

Allocation of Cabinet Functions

Minutes:

In accordance with Cabinet Procedure Rule 2.1(2), Councillor I Darby proceeded to report on the services / functions allocated to each Cabinet Portfolio.

 

Portfolio

Functions

Leader

Policy, Performance, Communications,

Personnel, Strategic Finance,  Economic Development (delegated to Councillor F Wilson)

Support Services

Deputy Leader

Business Transformation, ICT,

Legal and Democratic Services, Audit,

Finance Admin

Sustainable Development

Planning, Enforcement, Building Control,

Strategic Transport

Environment

Property, Car Parks, Engineering,

Waste Management

Community, Health & Housing

Community & Leisure, Environmental Health, Community Safety, Licensing, Housing, Carbon Management, Flooding

Customer Services

Revenues and Benefits, Customer Services, Economic Development (delegated from Leader’s portfolio)

 

RESOLVED -

 

That the allocation of Cabinet Functions, as detailed above, be noted.