Meeting documents
Venue: Committee Room 1, Wycombe District Council, Council Offices, Queen Victoria Road, High Wycombe, Bucks HP 11 1BB. View directions
Contact: Mathew Bloxham Email: mbloxham@chiltern.gov.uk; 01494 732143
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To agree the Minutes of the meeting held on 20 December 2012. Minutes: The Minutes of the Joint Waste Collection Board held on 20
December 2012 were agreed as a correct record. In relation to Minute 6 - Programme and Risk Report - it was
noted that the item on performance reporting had been rolled forward and would
be considered at a forthcoming meeting. Regarding waste policy harmonisation it
was noted that the colour of the recycling receptacle had been agreed at CDC, and this was consistent with what had been agreed at
WDC. It was confirmed that Wycombe had also delegated authority to officers in
consultation with the Portfolio Holder to agree the policy with minor changes.
It was confirmed that the Chiltern Personnel Committee agreed the new Waste
Management Team structure at the meeting held on 23 January 2013. |
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Declarations of Interest Minutes: There were no declarations of interest. |
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Update On Procurement Costs, Cost Partition And Budget PDF 26 KB Minutes: Members considered a report providing an update on the
project procurement costs and progress on the cost partition and budget. The
Committee noted the total procurement programme costs of £875,174, which
included the additional costs for further work completed by external legal
advisors. Members recognised that it was important to consider the procurement
costs in the context of the payback and service improvements from the new joint
waste contract. In response to a question it was noted that no additional costs
for external legal advice were anticipated. The work carried out by external legal advisors in relation
to the IAA between the County and District Councils was separate from the
Chiltern and Wycombe procurements costs and had not been included. There was a
discussion on the options for referring legal costs associated with the IAA to
the Joint Waste Committee for Bucks. Clarification had been sought from BCC
regarding the position with regards to the agreement of the IAA. RESOLVED - That the report be noted. |
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Exclusion of the Public: To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act. Minutes:
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London Road Depot - Paper Sort Facility Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information) Minutes: Paragraph 3 -
Information relating to the financial or business affairs of any particular
person (including the authority holding that information) The Committee considered a report providing an update on the
London Road Paper Sort Facility and noted that the request received from one of
the interested parties was under discussion between all partner authorities and
would be addressed in due course. RESOLVED - That the report be noted. |
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Pre-Communications Plan Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information) Minutes: Paragraph 3 - Information
relating to the financial or business affairs of any particular person
(including the authority holding that information) The Committee received an update on communications
activities to date. It was noted that the joint branding had now been agreed
and the timescales for delivery of leaflets to households was also provided.
Member seminars had been arranged at both authorities and RESOLVED - That the report be noted. |
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Programme Report Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information) Minutes: Paragraph 3 -
Information relating to the financial or business affairs of any particular
person (including the authority holding that information) The Committee considered a report providing an update on the
programme to date and during which the following key points were made: Contract The contract had been submitted to the contractor for any
final amendments and would be signed in due course. Bio Waste
Infrastructure The provision of bio waste infrastructure remained a red risk.
The County Council were working to provide an interim solution for the Chiltern
and Wycombe joint contract and also provide longer term solutions. Members were
reassured that BCC were being provided with the necessary information to
facilitate this and regular contact was being made between County and District
officers to advance this. IAA The Committee was disappointed to note that at the meeting
of the Joint Waste Committee for Bucks held on 23 January 2013, BCC officers
had advised that they had been asked by the Leader to pursue separate bilateral
agreements with each of the Districts rather than a single IAA between all
authorities. There was a discussion on the County Council’s current position on
the IAA and its interface with a recent decision by Chiltern regarding the
Council Tax Reduction Scheme. The Head of Environment for CDC & SBDC had
sent a letter to BCC requesting further clarification on the County’s position.
Members were particularly disappointed about the County’s decision in light of
the significant resource that had already been involved in the development of
the IAA. Mobilisation The new contract would commence on 4 March 2013 and there
would be minimal changes to the collection arrangements during the transition.
Policies and procedures had been harmonised and would be in place for the start
of the new joint contract. The roll out timescales were
noted. There would be a review of communications activities following the first
stage of roll out to inform the second stage of roll out. Advice and experience
from other authorities including AVDC had also been taken into account. The
existing waste containers would continue to be utilised were possible. It was
also noted that the Chiltern chargeable green waste collection would be rolled
out separately. Resources A Project Support Officer was now in post. IT Officers in IT, Waste Management and Customer Services were
working together to ensure that the required systems would be in place by the
time the contract commenced. Members considered the IT / Contender project plan
and recognised that it was important to ensure that the required resources were
available particularly in light of the significant savings and service
enhancement that would result from the joint contract. Customer Services An update from the most recent Customer Services Board meeting was provided. Training sessions had been scheduled for CS staff. The TUPE issue was noted. Accommodation works had taken place and there were no significant issues to report. The arrangements for the Wycombe area offices were noted: queries would be routed to the waste management call ... view the full minutes text for item 14. |