Meeting documents

To agree the Minutes of the meeting held on 21 March 2013.

The Minutes of the meeting held on 21 March 2013 were agreed as a correct record.

There were no declarations of interest.

To resolve that under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item(s) of business on the grounds that they involve the likely disclosure of exempt information as defined in Part I of Schedule 12A of the Act.

Note: the relevant paragraph number and description is indicated under the Minute heading.

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Paragraph 3 - Information relating to the financial or business affairs of any particular person (including the authority holding that information)

Members considered a report providing an update on the joint waste collection programme.

Mobilisation

It was noted that the programme had now entered the roll out phase and although this was a very busy time for the Waste Team the programme was progressing well.

Paper Sort Facility

Members received an update on the paper sort facility and discussed the interface with the procurement risk. 

Inter Authority Agreement (IAA)

BCC had indicated that they would be pursuing an Inter Authority Agreement with district councils on an individual basis and that WDC would be sent correspondence in due course. 

Bio Waste Infrastructure

Members were advised that officers had been in regular contact with BCC regarding the provision bio waste infrastructure and that County Council officers were working to ensure that the infrastructure was ready in time for 15 July when the separate food and garden waste collections would commence in Chiltern. It was noted that BCC also had contingency plans in place. Members raised a number of concerns and following which the Committee requested further reassurance that the required infrastructure would be available in time. As such, it was agreed that following the forthcoming County Council election the relevant BCC Cabinet Portfolio Holder would be invited to attend the next meeting of the Joint Waste Collection Committee. It was also agreed that officers would formally request confirmation from BCC that the required bio waste infrastructure would be available in time, and that a programme timetable be made available. In light of the County Council's attendance at the next meeting it was suggested that an item on fly tipping on the highway would be included as an additional item for discussion at the meeting. 

Financial Support

The Head of Finance had taken over the work on the financial support project, which included the cost partition on client side costs, and a report on this subject would be considered at a future meeting. 

Human Resources

The Committee received an update on human resources. The new joint waste team structure was now in place. It was noted that there were currently two vacancies which were being advertised and some temporary resource had been provided to help with administration and call handling during the roll out. Members supported the suggestion that the vacant posts would be backfilled.

Operational Performance

Operational performance data for March and April, detailing performance figures for call and email volumes, missed bins, delivery requests and the subscriber levels for chargeable green waste, was circulated at the meeting. It was noted that as anticipated there had been a temporary spike in call volumes following the despatch of the CDC communications pack. There had also been a significant increase in emails which had required the careful management of resources. Members were keen to ensure that sufficient resource was available to handle the increased volume of emails and the Committee therefore endorsed the proposal  ...  view the full minutes text for item 28.