Meeting documents
Venue: Council Chamber, King George V House, King George V Road, Amersham. View directions
Contact: Democratic Services 01895 837236; Email: democraticservices@chilternandsouthbucks.gov.uk
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Election of Co-Chairmen Minutes: It was RESOLVED that Councillor I Darby and
Councillor N Naylor be appointed Co-Chairmen of the Committee for 2019/20. |
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To approve the
minutes of the Joint Staffing Committee held on 28 January 2019. Minutes: The minutes of
the Joint Staffing Committee held on 28 January 2019 were approved and signed
by the Chairman as a correct record. |
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Declarations of Interest Minutes: There were no declarations of interest. |
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Human Resources Update PDF 144 KB Minutes: The Committee
received an update on key employment data and HR projects. During discussion
the following points were highlighted: ·
Between
1 January and 31 March 2019, 373 staff were employed by the Councils’, along
with an additional 15 agency workers. Staff turnover was at 15% and the number
of leavers from the previous quarter had risen, particularly in the planning
service, although a successful recruitment drive had seen all leavers in the
planning service replaced with start dates set for August 2019. ·
Whilst
there had been an increase in staff absence during April 2019, this improved in
May and it was noted that 88% of employees had no sickness absence throughout
April and May. ·
Project
work was on-going with a particular focus on the health and wellbeing of staff
and management development. The third cohort of the Management Development
Programme had commenced and a one day refresher course on ‘inclusive
leadership’ had been arranged for all managers who had attended the original
Management Development Programme with an emphasis placed on supporting staff
through the uncertainty arising from the transition to the new Buckinghamshire
Council. ·
All
Members of the HR team were involved in work around the unitary transition,
with the HR Manager and Senior Business Partner both leading on two key
projects as outlined in the report provided. The Committee
was advised that the decision had been reached for the Buckinghamshire Council
to move to SAP finance, HR and payroll systems. The system was deemed to have
the most capacity and was user friendly. As a result, all staff would move to a
single pay date, likely to be the last working day of the month. It was
confirmed that whilst Chiltern and South Bucks employees were currently paid on
the 15th of the month there would be financial support available
should it be required during the additional 2 week gap between pay dates which
would occur as a result of the change in pay date. This would be cited as measure in the TUPE
consultation. It was
confirmed to the Committee that all staff would be transferred to the new
Buckinghamshire Council on their existing terms of employment. New terms and
conditions of employment were being worked on.Â
It was not known at this stage if or when staff would move on to the new
terms and conditions.  This would be
decided as part of the transformation process post vesting day. The new council might decide to not to change
terms and conditions or this might be done by service area as service areas
were transformed. In response to
a query on the vacancy management protocol which the existing Buckinghamshire
Councils had introduced, it was confirmed that this had worked well initially
with a number of staff moving across the Councils. It was noted that there had
been an issue in the planning service where applicants had been successful in
securing a role at another of the Buckinghamshire Councils’, only to then
receive incentives to remain with their current Council. Therefore all planning
posts had been made exempt from the protocol. Further vacancies had gone
straight to external advert recently to avoid problems at the Councils which
were caused from moving staff around. The Committee
agreed that the move to SAP would incur extensive costs and suggested that it
be ensured this was within budget and cost less than the five existing systems
that were in place. RESOLVED That the report be noted. |
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Exclusion of the Public To resolve that under Section 100(A)(4) of the Local Government Act 1972
the public be excluded from the meeting for the following item(s) of business
on the grounds that it involves the likely disclosure of exempt information as
defined in Part I of Schedule 12A of the Act.
Minutes: RESOLVED that under section
100 (A) (4) of the Local Government Act 1972 (as amended) the public be
excluded from the meeting for the following item(s) of business on the grounds
that they involved the likely disclosure of exempt information as defined in
Part 1 of Schedule 12A of the Act. Reasons for
restriction: Paragraph(s) 1, 2, 3, 4 & 5 |
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Staffing Minutes: With the
dissolution of the Councils’ on 31 March 2020 the Chief Executive and Head of
Paid Service post would cease to exist. Since the announcement from the
Secretary of State on the 1st November 2018 and with the escalation
of the implementation work, the substantive role of the Chief Executive had
significantly diminished, particularly since the Structural Change Orders were
put in place in May 2019. The Committee
considered a report on the compulsory redundancy and the proposed exit date of
the Councils’ Chief Executive and Head of Paid Service, and the division of his
responsibilities between the existing Directors and Head of Legal and
Democratic Services. The report
detailed the costs and savings associated with the exit of the Chief Executive
and after due consideration, it was unanimously
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