Meeting documents
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Minutes To confirm the minutes of the following meetings: Minutes: The Part I minutes of the meetings of the Cabinet held on 16 July and 17 September 2013 were confirmed and signed by the Leader. |
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Forward Plan of Executive Decisions To note the 28 Day Notice of decisions to be taken by: Minutes: The Cabinet received a copy of the 28 day Notice prepared in accordance with Regulation 9 of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 setting out the key (and non-key) decisions the Cabinet was intending to make at public and private meetings.
The Cabinet also received a copy of the 28 day Notice setting out the key (and non-key) decisions the Chiltern and South Bucks Joint Committee were intending to make at public and private meetings.
RESOLVED that the 28 day Notices be noted. |
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Budget 2014/15 and Later Years To consider the report of the Leader of the Council. Minutes: The Cabinet considered a report providing an update on the budget position for 2014/15 in order for it to agree a draft budget to be the basis of budget reports to the PAGs and the Overview and Scrutiny Committee.
The report, after summarising the Council’s revenue budget position for the coming years, set out in a table the gap between expenditure and resources for the next three years as follows:
A further table in the report set out proposals for achieving savings to bridge the gap during these years without using reserves in accordance with the Council’s Medium Term Financial Strategy that reserves only be used for specific non-recurring issues.
The Cabinet noted that the savings package, which included the additional savings set out in the Part II Appendix, produced the following effect on the gap:
The Cabinet, in noting that some of the savings proposals and service reviews would have initial costs, supported a proposal that £300k be transferred from the General Reserve to the Transformation Reserve to meet this one-off expenditure.
The report went on to address the situation for 2015/16 and beyond by
· Referring to a number of uncertainties including the level of government funding, pressures on housing and benefits services, changes to pensions and risks arising from infrastructure projects such as Heathrow spur to HS2 · Highlighting strategic and financial risks
The report concluded by referring to the need for the Council to agree a Tax Base with a proposal that in future this duty be delegated to the Director of Resources.
Following a debate the Cabinet endorsed the approach set out in the report and accordingly
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Bucks-wide Delivery Vehicle for BTVLEP To consider the report of the Leader of the Council.
Minutes: The Buckinghamshire and Thames Valley Local Enterprise Partnership (BTVLEP) has identified the need for the support of an incorporated body to deliver its objectives by receiving and applying funding and contracting with third parties. It is therefore proposing that Buckinghamshire Advantage (BA), a company limited by guarantee, is established as a County-wide delivery vehicle owned and directed by the partner organisations of BTVLEP.
The Cabinet considered a report explaining how BA would be established together with details of its role, the proposed membership and governance arrangements as set out in out in an Appendix.
The Cabinet noted that if the timescales set out in the report were to be achieved there was a need to delegate final approval of the Company’s Memorandum and Articles of Association and other issues to the Chief Executive.
During the discussion the Cabinet supported the proposal subject to the recommendation in 6.3 being amended to provide for the Director of Services (or an alternate agreed by the Chief Executive) to represent the Council on the Board of Directors.
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A. To note the Part 1 minutes of the meeting of the PAG held on 16 September 2013 and consider the Portfolio Holder’s recommendations as set out in:
B. To note the Part I minutes of the meeting of the PAG held on 11 November 2013 and consider the Portfolio Holder’s recommendations as set out in:
Additional documents: Minutes: A. The Cabinet received the Part 1 minutes of the meeting of the Community Policy Advisory Group held on 16 September 2013 and the following were the subject of recommendations from the Portfolio Holder:
Minute 16 – Village Hall Grants
The PAG had supported the two applications received for Village Hall grants and having considered the recommendation of the Portfolio Holder the Cabinet
Minute 17 - Commemorating the Great War Centenary in South Bucks
The role the Council should play in commemorating the 1st World War had been supported by the PAG and having considered the recommendation of the Portfolio Holder the Cabinet:
Minute 18 - Management Changes at Farnham Park Playing Fields and The South Buckinghamshire Golf Courses
Proposals including the establishment of a new post of General Manager and the setting up of an Advisory Group to oversee performance had been supported by the PAG and following the recommendation of the Portfolio Holder the Cabinet
B. The Cabinet received the Part 1 minutes of the meeting of the Community Policy Advisory Group held on 11 November 2013 and the following was the subject of a recommendation from the Portfolio Holder.
Minute 26 – Future of Closed Circuit Television in Gerrards Cross
The PAG had considered a number of options following the decision of Gerrards Cross Parish Council to cease funding CCTV and having considered the recommendations of the Portfolio Holder the Cabinet
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To note the minutes of the meeting of the PAG held on 4 September 2013 and consider the Portfolio Holder’s recommendations as set out in:
NOTE: Minute 13 Future Waste and Recycling Services Report has been considered and agreed at Cabinet & Council on 17 September 2013.
Minute 15 Update on Car Parking Capacity Survey and Proposed Procurement of Design Services Minute 16 Beaconsfield Old Town Common Land – Parking and Land Swap Minute 17 Electric Vehicle Rapid Charging Post Minutes: The Cabinet received the Part I minutes of the Environment Policy Advisory Group held on 4 September 2013 and the following were the subject of recommendations from the Portfolio Holder:
Minute 14 – Car Park Charges
The Portfolio Holder advised the Cabinet that during the consultation that had taken place the proposal to provide free parking in the Council’s car parks on one or two Saturdays in December had received support. After noting that each free day would result in a loss of income of £3k and receiving the recommendation of the Portfolio Holder the Cabinet
Minute 15 – Update on Car-Parking Capacity Survey and Proposed Procurement of Design Services
A proposal to procure feasibility and design services for the construction of an additional deck on one or more of the Council’s existing car parks at an estimated cost of £25k was supported by the PAG and having considered the recommendations of both the Environment and Resources Portfolio Holders (see also minute 24 below) the Cabinet
Minute 16 – Beaconsfield Old Town Common Land - Parking and Land Swap
Having considered a report of the further discussions that had taken place with interested parties, including Beaconsfield Town Council, on parking in Beaconsfield, the PAG supported a proposal to carry out a full public consultation at an estimated cost of £10k. After considering the recommendation of the Portfolio Holder the Cabinet
Minute 17 – Electric Vehicle Rapid Charging Posts
Proposals to install three double Rapid Charging Posts for electric vehicles across the District, for which funding had been awarded, had been supported by the PAG and following the recommendations of both the Environment Portfolio Holder and the Health and Housing Portfolio Holder (see minute 15 below) the Cabinet, after receiving an assurance that the maintenance costs and any impact on the revenue received for car parking would be kept under review.
After noting that the recommendations in Minute 13 – Future Waste and Recycling Services Report - had been agreed at the meeting on 17 September 2013 the Cabinet further
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A. To note the minutes of the meeting of the PAG held on 26 September 2013 and consider the Portfolio Holder’s recommendations as set out in:
B .To note the minutes of the Virtual Meeting of the PAG held on 8 November and consider the Portfolio Holder's recommendation as set out in:
Additional documents: Minutes: The Cabinet received the Part 1 minutes of the Health and Housing Policy Advisory Group held on 26 September 2013 and the following were the subject of recommendations from the Portfolio Holder:
Minute 14 – Cemetery Charges
The PAG, having received the results of an exercise to benchmark cemetery charges, supported proposals to increase charges with increases also applying to non-residents. After considering the recommendations of the Portfolio Holder the Cabinet
Minute 15 – Electric Vehicle Rapid Charging Posts
Proposals to install three double Rapid Charging Posts for electric vehicles across the District, for which funding had been awarded, had been supported by the PAG and following the recommendations of both the Environment Portfolio Holder and the Health and Housing Portfolio Holder (see minute 22 above) the Cabinet after receiving an assurance that the maintenance costs and any impact on the revenue received for car parking would be kept under review
Minute 16 Memorandum of Understanding – Healthy Communities Partnership
A proposal for each member authority to sign a Memorandum of Understanding to support the Healthy Communities Partnership set up to act as the main partnership body for public health in Buckinghamshire had been supported by the PAG and having considered the recommendation of the Portfolio Holder the Cabinet
Minute 17 - Update to South Bucks District Council’s Contaminated Land Strategy
The proposal to update the Contaminated Land Strategy by removing the two performance indicators and the infornatives currently added to local land searches had been supported by the PAG and having considered the recommendations of the Portfolio Holder the Cabinet
Minute 18 - Commuted Sums Update Report – Start August 2013
Proposals to increase the expenditure levels were supported by the PAG and the Cabinet after noting the report which provided an update on the current position and the recommendations of the Portfolio Holder
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To note the minutes of the meeting of the PAG held on 12 September 2013 and consider the Portfolio Holder’s recommendations as set out in:
Minutes: The Cabinet received the Part I minutes of the Resources Advisory Group held on 12 September 2013 and the following were the subject of recommendations from the Portfolio Holder:
Minute 21 - Payroll Contract Extension
The proposal to extend the payroll contract with Aylesbury Vale District Council had been supported by the PAG and having considered the recommendation of the Portfolio Holder the Cabinet
Minute 22 - Update on Car Parking Capacity and Proposed Procurement and Design Services
A proposal to procure feasibility and design services for the construction of an additional decks on one or more of the Council’s existing car parks at an estimated cost of £25k was supported by the PAG and having considered the recommendations of both the Environment and Resources Portfolio Holders (see also minute 22 above) the Cabinet
After noting that the recommendation in minute 22 had been agreed at the meeting on 12 September 2013 the Cabinet further
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Sustainable Development To note the minutes of the virtual meeting of the PAG held on 5 September 2013 and consider the Portfolio Holder’s recommendation as set out in:
Minute 13 Implementation of Core Policy 10 (Employment) Guidance Note Minutes: The Cabinet received the Part 1 minutes of the Sustainable Policy Advisory Group held on 5 September 2013 and the following was the subject of a recommendation from the Portfolio Holder:
Minute 13 - Implementation of Core Policy10 (Employment) Guidance Note
A number of updates had been made to the existing Core Policy 10 (Employment) Guidance Note and following the advice of the Portfolio Holder the Cabinet
The Cabinet further
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Chiltern and South Bucks Joint Committee To consider and agree any recommendations arising from the minutes of the meeting of the Chiltern and South Bucks Joint Committee held on 21 October 2013. Minutes: The Cabinet received for information the minutes of the meeting of the Chiltern and South Bucks Joint Committee held on 16 July 2013.
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Performance Management Report Quarter 1 To note the report of the Chief Executive. Minutes: The Cabinet considered a report showing the performance of Council services against performance indicators during the period April – June 2013 and in particular performance in relation to:
The following appendices were attached to the report:
The Cabinet noted that of the 16 priority indicators 12 were on target, 2 had just missed its target and 2 were off target as at the end of June 2013.
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Performance Management Report - Quarter 2 2013-14 To note the report of the Chief Executive. Minutes: The Cabinet considered a report showing the performance of Council services against performance indicators during the period July- September 2013 and in particular performance in relation to:
The following appendices were attached to the report:
Of the 16 priority indicators 9 were on target, 3 had just missed its target and 4 were off target as at the end of September 2013. The Cabinet’s attention was particularly drawn to the reasons for the targets being missed as set out in paragraph 4.2.
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Joint Chiltern and South Bucks Sustainable Community Strategy 2013-2026 To consider report of the Chief Executive. Minutes: Following the decision to merge the Chiltern and South Bucks Local Strategic Partnerships to create the Chiltern and South Bucks Districts’ Joint Local Strategic Partnership work had been carried out to produce a new Sustainable Community Strategy for Chiltern and South Bucks mindful that the strategies of each Council basically covered the same themes. The Cabinet received a report setting out the results of this work and attaching a draft Joint Sustainable Community Strategy.
After noting that the Strategy had been formally adopted by Chiltern District Council at their meeting on 5 November 2013 the Cabinet
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Exclusion of Public The Leader to move the following resolution:-
"that under Section 100A(4) of the Local Government Act 1974 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act "
Minutes: "that under Section 100A(4) of the Local Government Act 1974 the public be excluded from the meeting for the following items of business on the grounds that they involve the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act "
Budget 2014/15 and Later Years (Paragraph 3 - because of information relating to the financial or business affairs of any particular person)
The Cabinet noted the appendix referred to in Minute 19
Social Media Policies for Policies and Members (Paragraphs 5 and 7 – because of information in respect of which a claim to legal privilege could be maintained in legal procedings/because of information relating to any action taken or to be taken in connection with the prevention, investigation or prosecution of crime)
The Cabinet agreed to recommend the Council to adopt the policies.
Part II Minutes of the meeting of the Community Policy Advisory Group held on 16 September 2013
(Paragraph 3 - because of information relating to the financial or business affairs of any particular person)
The Cabinet agreed the recommendation in: Minutes 24 – Farnham Park Royal Club
Part II Minutes of the meeting of the Community Policy Advisory Group held on 11 November 2013
(Paragraph 3 - because of information relating to the financial or business affairs of any particular person)
Minute 29 – Leisure Contract Extension Minute 30 – Over 60’s Club in Burnham
Part II Minutes of the meeting of the Resource Policy Advisory Group held on 12 September 2013
(Paragraph 3 - because of information relating to the financial or business affairs of any particular person)
The Cabinet agreed the recommendations in:
Minutes 28 – Land by East Lodge, Manor House, Stoke Poges Minute 29 – Grazing land at Stoke Poges Minute 30 - Stoke Poges Minute 31 - Bath Road Depot |
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Budget 2014/15 and Later Years - Part II Appendix Part II Appendix referred to in item 4 of the agenda. |
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Social Media Policies for Staff and Members To consider report of the Chief Executive. |
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Community A. To note the Part II minutes of the meeting of the PAG held on 16 September 2013 and consider the Portfolio Holder’s recommendations as set out in:
Minute 24 Farnham Park Sports Field Leases
B. To note the Part II minutes of the meeting of the PAG held on 11 November 2013 and consider the Portfolio Holder’s recommendations as set out in:
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Resources To note the Part II minutes of the meeting of the PAG held on 12 September 2013 and consider the Portfolio Holder’s recommendations as set out in:
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