Meeting documents

The Chairman referred to the death of Frank Bowater who had served on the Council between 1999 and 2011 and asked the meeting to stand in a minute’s silence as a tribute to his memory.

The Chairman reported on recent functions and events he had attended on behalf of the Council which included:

·         Charity Golf Day, raised over £4k which had been added to the Chairman’s Fund. The Chairman asked members to encourage local groups and charities to make applications to the Fund;

·         St John’s Ambulance Brigade Award;

·         Tea with the Mayor of Windsor and Maidenhead; and

·         Laying a Remembrance Day Wreath at Gerrards Cross

The Chairman reminded members of the following events:

·         Joint Member Workshop on Declarations of Interests on 23 November at CDC; and

·         All member briefing session on issues relating to the Local Plan on 1 December at 6pm at SBDC

The Chairman also announced the invitation from the Chairman of CDC to attend their Council meeting on 15 December at 6.30pm followed by refreshments.

To confirm the minutes of the meetings of the Council held on

-       21 July 2015

-       16 September 2015

The minutes of the meetings of the Council held on 21 July and 16 September 2015 were confirmed and signed by the Chairman.

No questions had been received under Council Procedure Rule 10.

To receive the Part I of the minutes of the meeting of the Cabinet held on 13 October 2015  and consider the recommendations in the following Minutes:

The Leader, Mr Bagge, presented the minutes of the meeting of the Cabinet held on 13 October 2015. The following minutes were the subject of a recommendation to Council:

Minute 22 – Joint Business Plan Refresh

RESOLVED that the refreshed business plan be approved.

Minute 28 – Sustainable Development/Minute 20- Local Development Scheme

Following a question from Councillor Reed,  Councillor Naylor confirmed that housing needs for SBDC would be identified as part of the process of developing the Local Plan and that proposals for meeting these needs would be included in the draft Joint Local Plan which would be submitted to both CDC and SBDC for adoption therefore securing member involvement in the issue.

Councillor Bagge urged members to attend the Member Briefing Session on 1 December to obtain a greater understanding of the process to be followed in developing the Joint Local Plan and to ask how specific issues such as housing will be addressed.

RESOLVED that

Minute 32 - Gambling Act 2005 Licensing Statement of Principles  - 2015 Revision

RESOLVED that the draft Statement of Principles be adopted for publication at least 4 weeks prior to coming into effect for the period 31 January 2016 to 30 January 2019.

AND further

RESOLVED that the minutes of the meeting on 13 October 2015 be received.

Following the invitation from Bucks County Council to appoint a representative to the Buckinghamshire Health and Wellbeing Board it was

RESOLVED that Councillor Bagge be appointed to serve on the Buckinghamshire Health and Wellbeing Board.

To receive the minutes of the meetings of the Planning Committee held on

·         22 July 2015

·         19 August 2015

·         16 September 2015

The minutes of the meetings of the Planning Committee held on 22 July, 19 August and 16 September 2015 were presented.

RESOLVED that the minutes be received.

To receive the minutes of the meeting of the Overview and Scrutiny Committee held on 5 October 2015

The minutes of the meeting of Overview and Scrutiny Committee on 5 October 2015 were presented.

In connection with minute 11 – Medium Term Financial Strategy – Councillor Bagge thanked members of the Committee for all the work they had carried out on savings proposals  via the three meetings of the Panel held between 19 and 28 October.

Councillor Hollis referred to Minute 12 – Local Plan/ Core Strategy and felt that the Council was being rushed into developing the Local Plan in the fear that the government will intervene if the deadline for completion is missed. Councillor Hollis felt that such intervention was very unlikely in which case the rush was unnecessary.

The Council should therefore provide more time for the development of what will be an extremely important document the contents of which will significantly affect the District and its residents for years to come. Member involvement in its development was therefore crucial and Councillor Hollis was worried that the proposed arrangements for such involvement via the Members Reference Group were inadequate and needed to be expanded to secure involvement of, and consultation with, all the PAGs and the Overview and Scrutiny Committee.

In response, the Portfolio Holder clarified a number of issues:

1.    Whilst the risk of the government sending in its own staff to write the Council’s local plan in the event of the deadline being missed may be minimal there was a need to mitigate this risk and ensure that the Council maintained control over the local plan by making every effort to meet the deadline and so avoid the possibility of government intervention with the consequential loss of control and costs.

2.    The Council was not being rushed into writing a new Joint Local Plan without proper procedure or governance as the report circulated with the agenda setting out the procedures and arrangements to be followed testified.

3.    The Council recognised the importance of engaging all members in the process of developing the local plan as reflected in the Terms of Reference of the Member Reference Group, meetings of which were open for all members to attend with access to the agenda papers via the extra net site. The draft Local Plan would also be the subject of extensive public consultation in which all members (County, District and Town/Parish) will be able to participate.

 RESOLVED that the minutes be received.

18.        To receive the minutes of the meeting of the Licensing Committee held on 7 October 2015 and consider the recommendation in Minute 18 – Gambling Act 2005 Licensing Statement of Principles – 2015 Revision (see item 5 – Cabinet Meeting for report)

The minutes of the meeting of the Licensing Committee held on 7 October 2015 were presented.

Following consideration of the recommendation in Minute 18 – Gambling Act 2015 Licensing Statement of Principles – 2015 Revision - it was

RESOLVED that the minutes be noted and agreement be given to adopt the draft Gambling Act 2005 Statement of Principles for publication at least 4 weeks prior to coming into effect for the period 31 January 2016 to 30 January 2019.

To receive the minutes of the meeting of the Audit Committee held on 24 September 2015 and consider the recommendation in Minute 34 - Proposed Amendments to the Contract Procedural Rules (report attached as an appendix)

The minutes of the meeting of the Audit Committee held on 24 September 2015 were presented.

Following consideration of the recommendation in Minute 34 – Proposed Amendment to the Contracts Procedure Rules - it was

RESOLVED that the minutes be noted and agreement be given to amend the Contracts Procedures Rules to comply and better align with the Public Contracts Regulations.

To receive the minutes of the meetings of the Personnel Committee held on

·         24 August 2015

·         27 October 2015 (To Follow)

The minutes of the meeting of the Personnel Committee held on 24 August and 27 October 2015 were presented.

RESOLVED that the minutes be received.

To receive the minutes of the Chiltern and South Bucks Joint Committee held on 26 October 2015.

The minutes of the meeting of the Chiltern and South Bucks Joint Committee held on 26 October 2015 were presented.

RESOLVED that the minutes be received and the recommendation in minute 42 be adopted.

To receive the meetings of the Joint Appointments and Implementation Committee held on:

-        20 July 2015

-        02 September 2015

The minutes of the meeting of the Joint Appointments and Implementation Committee held on 20 July 2015 were presented.

RESOLVED that the minutes be noted.

To receive the following Members Reports:

·         Buckinghamshire Healthcare Trust - 27 May 2015 and 29 July 2015

The report from David Pepler was noted.

To consider report of the Director of Services.

The Council considered a report seeking agreement to the recommendations arising from the Planning Policy Shared Service Review Reconsideration as set out in a private report.

The Chairman to move the following resolution:-

"That under Section 100(A)(4) of the Local Government Act 1972 the public be excluded from the meeting for the following item of business on the grounds that it involves the likely disclosure of exempt information as defined in Part 1 of Schedule 12A to the Act."

The relevant paragraphs specified below.

RESOLVED that under Section 100A(4) of the Local Government Act 1972 the public be excluded from the meeting for the following items of business on the grounds that they involved the likely disclosure of exempt information as defined in Part I of Schedule 12A to the Act. The paragraph number is given under each heading

Paragraph 2

To receive the Part II minutes of the Audit Committee held on 24 September 2015.

Paragraph 2

The Part II minutes of the meeting of the Audit Committee held on 24 September 2015 were received.

RESOLVED – that the minutes be noted.

Paragraphs 1 and 3

To consider the private appendix referred to in item 16.

Paragraphs 1 and 3

The Council noted the private report whilst considering the recommendations referred to in minute 47.