Meeting documents

SBDC Council
Tuesday, 23rd May, 2017 7.00 pm

Venue: Council Chamber, Capswood, Oxford Road, Denham. View directions

Contact: Democratic Services 

Items
No. Item

1.

To elect a Chairman

Minutes:

It was proposed by Councillor Bagge, seconded by Councillor Naylor and

 

RESOLVED that Councillor Dr Matthews be elected Chairman of the Council for 2017/18

 

As Councillor Dr Matthews was not present and therefore was unable to sign the declaration of office, it was noted that Councillor Smith would remain Chairman of the Council until such time as Councillor Dr Matthews signs the statutory declaration of acceptance of office before the Chief Executive.

 

2.

To appoint a Vice-Chairman

Minutes:

It was proposed by Councillor Bagge, seconded by Councillor Naylor and

 

RESOLVED that Councillor Pepler be elected as Vice-Chairman of the Council for 2017/18.

 

Councillor Pepler made the statutory declaration of acceptance of office and thanked the Council for electing him.

 

3.

Chairman's Announcements

To receive announcements by the Chairman of the Council, if any, and any communication he may desire to lay before the Council.

Minutes:

The Chairman of the Council confirmed that there were no further announcements to be made.

 

4.

Appointment of Committees / Groups and Appointments to Outside Bodies pdf icon PDF 259 KB

Minutes:

The Council considered a report, which was circulated at the meeting, setting out appointments to Committees, Groups, Joint Committees and Outside Bodies.

 

With regards to appendix A, it was noted that following the decision of South Bucks District Council to establish a Governance and Electoral Arrangements Committee and the decisions made by both Chiltern District Council and South Bucks District Council to replace the existing Joint Appointments and Implementation Committee (JAIC) and the Personnel Committees at both Councils with a single Joint Staffing Committee, the allocation of seats was as set out in scenario 4.

 

With regards to the list of outside bodies, the appointment of Councillor Reed to the Denham Aerodrome Consultative Committee was also agreed.  It was noted that the Lea North Liaison Group no longer existed and therefore should be removed from the list of Outside Bodies. 

 

It was moved by Councillor Bagge, seconded by Cllr Naylor and

 

RESOLVED that

 

1.      the allocation of seats on Committees and PAGs be agreed as follows: 

Committee

Members

Con share

Con
entitlement after rounding

 

 

 

 

Con actual

Inde

Planning

12

11.6

12

12

Licensing

12

11.6

12

10*

Joint Staffing Committee

6

5.8

6

6

O & S

8

7.7

8

8

Audit

6

5.8

6

5

1

Governance and Electoral Arrangements Committee  

 

6

 

5.8

 

6

 

6

50

50

47

1

 

Healthy Communities

6

5.8

6

6

Env PAG

6

5.8

6

6

Res PAG

6

5.8

6

6

Sus Dev PAG

6

5.8

6

6

74

74

71

1

 

*two vacant seats

 

2.      the seats on Committees and Groups be filled in accordance with the nominations from the Conservative Group as follows:

 

Committees

Conservatives

Independent

Planning Committee (12)

L. Hazell

 

J. Jordan

 

 

D. Anthony

 

T. Egleton

 

 

B. Gibbs

 

 

P. Hogan

 

 

M. Lewis

 

 

W. Matthews

 

S. Chhokar

 

 

A. Samson

 

 

G. Sandy

 

 

D. Smith

 

 

L. Sullivan (reserve)

D. Pepler (reserve)

 

 

 

 

Licensing Committee (12)

A. Walters

 

 

J. Read

 

 

P. Hogan

 

 

J. Jordan

 

 

M Lewis

 

 

D. Pepler

 

 

A. Samson

 

 

G. Sandy

 

 

R. Sangster

 

 

D. Smith

 

 

Two Vacancies

 

 

 

 

Overview & Scrutiny

M. Bradford

 

Committee (8)

P. Bastiman

 

 

D. Dhillon

 

 

P. Hogan

 

 

A. Samson

 

 

M. Lewis

 

 

J. Read

 

 

A. Walters

 

 

 

 

Audit Committee (6)

D. Smith

 

 

D. Anthony

 

 

 

P. Griffin

 

L. Hazell

 

 

G. Hollis

 

 

R. Sangster

 

 

 

 

Joint Staffing Committee (6)

R. Bagge

 

 

L. Sullivan

 

 

A. Walters

 

 

B. Harding

 

 

M. Bradford

 

 

 J. Read

 

 

 

 

Governance and Electoral Arrangements Committee   (6)

P. Hogan

 

 

W. Matthews

 

 

D. Pepler

 

 

D. Anthony

 

 

D. Smith

 

 

J. Lowen-Cooper

 

 

 

Policy Advisory Group

Conservatives

Independent

Healthy Communities PAG

P Kelly (Portfolio Holder)

 

 

P. Bastiman

 

 

D. Anthony

 

 

W. Matthews

 

 

D. Pepler

 

 

A. Walters

 

 

 

 

Environment PAG

L. Sullivan (Portfolio Holder)

 

 

M. Bradford

 

 

B. Harding

 

 

L. Hazell

 

 

J. Read

 

 

D. Smith

 

 

 

 

Resources PAG

T Egleton (Portfolio Holder)

 

 

D. Dhillon

 

 

B.    Gibbs

 

 

P. Hogan

 

 

S. Chhokar

 

 

R. Sangster

 

 

 

 

Sustainable Dev. PAG

N. Naylor (Portfolio Holder)

 

 

J. Jordan

 

 

G. Hollis

 

 

M. Lewis

 

 

A. Samson

 

 

G. Sandy

 

 

3.      the seats on Joint Committees and other bodies be filled in accordance with the nominations from the Conservative Group as follows:

 

Chiltern and South Bucks Joint Committee

 

South Bucks Representatives:             R. Bagge

                                                                     T. Egleton

                                                                     P. Kelly

                                                                     N. Naylor

                                                                     L. Sullivan

 

 

Joint Waste Collection Committee

 

South Bucks representatives:   1 x (Cabinet Member) Luisa Sullivan

                                                       1 x (Non-Cabinet Member – cannot be a Member of O+S) – to 

                                                       be decided by Cabinet on 28 June 2017

 

 

Evreham Sports Centre Joint Management Committee

 

South Bucks representatives:               J. Jordan

                                                                   R. Sangster

                                                                   P. Kelly (Portfolio Holder)

Buckinghamshire County                      Require Confirmation from Bucks County Council

Representatives:                                     Require Confirmation from Bucks County Council

 

The South Buckinghamshire Members Advisory Panel

 

R. Bagge, M. Bradford, N. Naylor, T. Egleton, P. Kelly,  L. Hazell and A. Walters

 

4.      the representation on working and information groups be noted as follows:

 

HS2 Information Group

 

South Bucks representatives:    R. Bagge

                                                        N. Naylor

                                                        R. Sangster

                                             

 

HS2 Steering Group

 

South Bucks representatives:    N. Naylor

                                                        R. Sangster

 

 

Joint Planning Policy Member Reference Group

 

South Bucks representatives:   R. Bagge

                                                       B. Gibbs

                                                       G. Hollis

                                                       J. Jordan

                                                       W. Matthews

                                                       N. Naylor                                                                                                               

 

 

5.      the vacancies on outside bodies be filled in accordance with the nominations from the Conservative Group as follows:

 

 

Outside Body

 

Representative[s]

 

Relevant

Portfolio Holder

Officer Contact

Age Concern [Bucks Mgt Committee]

Vacant

Healthy Communities

Claire Speirs

Bucks Health Overview & Scrutiny Committee

Wendy Matthews

Trevor Egleton [Deputy]

Healthy Communities

Martin Holt

Buckinghamshire Healthcare Trust

David Pepler (observer)

Healthy Communities

Martin Holt

Buckinghamshire Thames Valley Local Enterprise Partnership

Ralph Bagge

Leader

Bob Smith

Bucks Planning Group

Nick Naylor

 

Sustainable Development

Peter Beckford

Chilterns Conservation Board

Alan Walters

Environment

Chris Marchant

Chiltern and South Bucks Strategic Partnership

Ralph Bagge

Paul Kelly

Nick Naylor

Ray Sangster

Leader

Rachel

Prance

Colne Valley Park Community Interest Company

Luisa Sullivan

Environment

Chris Marchant

Country Parks and Green Spaces Liaison Group

Luisa Sullivan

Environment

Chris Marchant

Denham Aerodrome Consultative Committee

Roger Reed

Environment

Tracy Farrell

Evreham Youth Centre Mgt Committee

Paul Kelly

Healthy Communities

Martin Holt

Frimley Health NHS Foundation Trust (TBC)

Wendy Matthews (observer)

Healthy Communities

Martin Holt

Groundwork South Trust Ltd

Luisa Sullivan

Environment

Simon Gray

Healthy Communities Partnership

Paul Kelly

Healthy Communities

Martin Holt

Heathrow Airport Consultative Committee

Nick Naylor

Sustainable Development

Tracy Farrell

Local Government Association

Ralph Bagge

Nick Naylor [Deputy]

Leader

Bob Smith

L & Q Shires Neighbourhood Committee

Paul Kelly

Healthy Communities

Michael Veryard

Natural Environment Partnership

Luisa Sullivan

Environment

Chris Marchant

New Denham Minerals Liaison Group

Luisa Sullivan

Environment

Tracy Farrell

Padstones

Paul Kelly

Wendy Matthews [Deputy]

Healthy Communities

Michael Veryard

Park Lodge Farm Liaison Committee

Luisa Sullivan

Environment

Tracy Farrell

Pinewood Community Liaison Group

Ralph Bagge

Malcolm Bradford

Wendy Matthews

Luisa Sullivan

Leader

Bob Smith

Slough Social Fund / Bucks Community Foundation

Dev Dhillon

 

Healthy Communities

Claire Speirs

South East Employers

Barry Harding

Alan Walters [Deputy]

Leader/Deputy

Bob Smith

Springfield Farm Liaison Committee

Alan Walters

Environment

Tracy Farrell

Thames Valley Police and Crime Panel

Trevor Egleton

Healthy

Communities

Anita Cacchioli

 

6.      authority be delegated to the Chief Executive, in consultation with the Leader of the Council, to make any changes to the membership of Committees/Groups and to representatives on outside bodies.

 

 

5.

Executive Reports to the Local Authority pdf icon PDF 42 KB

Minutes:

Regulation 19 of The Local Authorities (Executive Arrangements) (Meeting and Access to Information) Regulations 2012 requires a report to be submitted to the Council at least each year containing details of each urgent executive decision taken. The Regulations require a report to be submitted to the authority even if it is to report that no urgent executive decisions have been taken. In accordance with the Regulations, the Council was therefore asked to note that no urgent executive decisions have been taken since the last Annual Council held on 10 May 2016.

 

RESOLVED that the report be noted.

6.

Questions

To answer questions (if any) from

 

(a)        Members of the Council; and

(b)        Members of the public

 

which have been put under Procedure Rules 9 and 10.

 

Minutes:

No questions had been received.

7.

To consider Notice of Motion, if any

Minutes:

No motions had been received.