Meeting documents

Apologies for absence were received from Councillors Mrs S Adoh (Deputy Cabinet Member for Housing),  Z Ahmed (Deputy Cabinet Member for Strategy and Communications), D Barnes (Deputy Leader and Cabinet Member for Strategy & Communications) S Broadbent (Cabinet Member for Economic Development & Regeneration), D Carroll (Cabinet Member for Youth and External Partnerships), M Harris (Deputy Cabinet Member for Economic Development & Regeneration), M Knight (Leader of the East Wycombe Independent Party) and S Saddique (Deputy Cabinet Member for Finance and Resources).

RESOLVED: That the minutes of the meeting of the Cabinet held on 9 July 2018 be approved as a true record and signed by the Chairman.

There were no declarations of interest.

RESOLVED: That pursuant to Regulation 4(2)(b) of the Local Authorities (Executive Arrangements) (Meetings and Access to Information) (England) Regulations 2012 the press and public be excluded from the meeting during consideration of Minute No 25, because of reference to matters which contain exempt information as defined as follows:

Minute 25 – Digital First

Information relating to the financial or business affairs of any particular person (including the authority holding that information) (Paragraph 3, Part 1 of Schedule 12A, Local Government Act 1972)

(The need to maintain the exemption outweighs the public interest in disclosure, because disclosure could prejudice the Council’s position in any future tender process or negotiations)

Cabinet had before it a report setting out a number of proposals for the future delivery of the Council’s ICT service. Cabinet approval was sought to implement the Digital First Programme which applied the culture, practices, processes and technologies of the internet era in order to enhance service delivery.

It was noted that Digital First was an overarching strategy about how Wycombe District Council engaged, communicated and responded to people, how it designed and delivered services and how it used information to make decisions, inform policy and evaluate performance and outcomes. It was a consistent approach across the organization as to how the Council worked and the supporting technologies, applications and data that were held.

An addendum to the report was circulated at the meeting which detailed some minor amendments to the report.

The following decisions were made as the detailed business case (Appendix A of the report) proposed the implementation of a revised ICT operating model to replace existing arrangements.

RESOLVED: That the business case set out in the report be approved and delegated authority be granted to the Head of HR, ICT & Shared Support Services and the Head of Finance, in consultation with the Cabinet Member for Digital Development & Customer Services and the Cabinet Member for Finance, power to : -

(i)      Implement the proposed ICT service operating model, including: -

·        The migration of cloud ready virtual servers to the Microsoft Azure public cloud.

·        The relocation of the physical servers & infrastructure to the WDC QVR server room (as a short to medium term solution).

·        The replacement of the VDI end user computer solution with a more traditional "fat client" model

·        Support to be provided by the combination of a Public Cloud wrap around service, an enhanced on-site team together with a range of specialist managed service providers; and

(ii)    Release the transformation budget of £900k (agreed by Council at their budget setting meeting of 22^nd February 2018) and included in the Medium Term Financial Plan to implement the changes.