Meeting documents

WDC Info Sheets - Social Improvement & Scrutiny
Thursday, 29th January, 2004

Info Sheets - Social Improvement & Scrutiny 2004, '2-2004 3rd Quarters Budgetary Control Report incorporating General Fund End Services, Housing Revenue Account & Capital Programme'

 

 

 

     INFORMATION SHEET

 

Social Improvement & Scrutiny Committee

Issue No: 2/2004

Date Issued: 29 January 2004

3rd Quarters Budgetary Control Report incorporating General Fund End Services, Housing Revenue Account and Capital Programme

Officer contact: Steve Richardson DDI (01494) 421322          Email steve_richardson@wycombe.gov.uk

 

BUDGETARY CONTROL REPORT TO 31 DECEMBER 2003

 

The tables below report the budgetary control positions for the General Fund, Housing Revenue Account and the Capital Programme for the first 9 months of the financial year 2003/2004.  

 

A bracketed figure () is a negative figure.  It is used to identify either income or a variance that leaves the Authority in a worse financial position, such as over spending or lower collection of income.  A non-bracketed figure is positive and will either represent expenditure or a variance that leaves the Authority in a better financial position, such as underspending or additional income generation.

 

GENERAL FUND POSITION

 

Set out below is the General Fund position as at the end of December 2003.  These figures exclude any under/overspending on Business Units.  At the end of December there is an underspend of £1,096k compared to the profiled budget.

 

Table A – General Fund Totals By Cabinet Member

 

Area

Analysis

Full Year Budget

Profiled Budget          Y-T-D

Actual + Commitments

Variance

 

 

Accountancy Projected Surplus / (Deficit)
 

 

 

£,000's

£,000's

£,000’s

£,000’s

£,000’s
 

Leisure

Expenditure

7,011

5,090

5,119

(29)

0
 

Income

(1,902)

(682)

(602)

(80)

(33)
 

Net Spend

5,109

4,408

4,517

(109)

(33)
 

Community

Expenditure

2,469

1,942

1,925

17

0
 

Income

(1,002)

(774)

(727)

(47)

0
 

Net Spend

1,467

1,168

1,198

(30)

0
 

Housing

Expenditure

4,150

3,237

3,113

124

(20)
 

Income

(1,719)

(1,233)

(1,111)

(122)

(10)
 

Net Spend

2,431

2,004

2,002

2

(30)
 

 

 

 

 

 

 

 
 

Resources

Expenditure

24,589

19,723

19,471

252

250
 

Income

(20,034)

(15,770)

(16,204)

434

0
 

Net Spend

4,555

3,953

3,267

686

250
 

Support Services

Expenditure

4,742

3,659

3,654

5

10
 

Income

(2,180)

(1,549)

(1,511)

(38)

(87)
 

Net Spend

2,562

2,110

2,143

(33)

(77)
 

Planning

Expenditure

3,446

2,584

2,551

33

5
 

Income

(1,226)

(919)

(940)

21

0
 

Net Spend

2,220

1,665

1,611

54

5
 

Transport

& Employment

Expenditure

1,502

1,134

1,073

61

0
 

Income

(23)

(12)

(52)

40

0
 

Net Spend

1,479

1,122

1,021

101

0
 

Environment

Expenditure

10,649

7,528

7,354

174

100
 

Income

(4,974)

(3755)

(4006)

251

100
 

Net Spend

5,675

3,773

3,348

425

200
 

Contribution from Working Balances (Homelessness)

(230)

 

 

 

(230)
 

Total Expenditure

58,328

44,897

44,260

637

115
 

Total Income

(33,060)

24,694

25,153

459

(30)
 

Net Total Spend/Surplus 

25,268

20,203

19,107

1,096

85
 

One off Windfalls

 

 

 

 

500
 

Total surplus

 

 

 

 

585
 

 

Commentary on Major Variances

 

Community – Most of the variances are the result of profiling issues, which are being progressed by the relevant budget holders. It is not currently anticipated that there will be any significant variation from the published budget.

 

Housing – The work budget has been increased by £280,000 to reflect the decision of Council to provide additional funding for Homelessness. The projected outturn reflects variances on three different services, including Assistance to Voluntary Bodies (£10k) for unbudgeted grants paid to Linx and Housing Interaction Trust, and shortfalls on income to Community Call (£5k), Wardens supporting people (£5k) and the repayment of £10k to the ODPM for grant overclaimed in 2002/03 for Anchor Housing Trust.  

 

Leisure – is showing a net overspend as at 31 December of £109k.  This is due to the fall in profits at Wycombe Heights golf centre as the income to Wycombe District Council is based upon their profits. In addition there is some recharge work to the County that has not yet taken place.

 

HOUSING REVENUE ACCOUNT

 

The Housing Revenue Account is presented below in the same format as the General Fund with the figures taken from CEDAR (including commitments). This shows a net overspend of £1.18m compared to the profiled budget as at 31st December 2003.

 

Table B – Housing Revenue Account to 31st December 2003

 

Housing Revenue Account

Full Year Budget

 

 

 

 

£,000’s

Profiled Budget

Y-T-D

 

 

 

£,000’s

Actual + Commitments

 

 

 

 

£,000’s

Variance

 

 

 

 

 

£,000’s

Accountancy Projected Surplus / (Deficit)

 

 

£’000’s

 

Gross Rental Income

(22,122)

(16,232)

(16,093)

(139)

(200)

Non-Dwelling Rent

(155)

(109)

(87)

(22)

(10)

Services & Facilities

(247)

(161)

(132)

(29)

0

HRA Subsidy

(2,611)

(2,089)

(2,234)

145

68

 

 

 

 

 

 

Total Income

(25,135)

(18,591)

(18,546)

(45)

(132)

 

 

 

 

 

 

Supervision and Management

4,374

3,028

2,934

94

0

Repairs and Maintenance

10,185

7,639

8,925

(1,286)

(450)

Rent Rebates

11,594

8,505

8,451

54

0

Provision for Bad Debts

169

0

0

0

0

Cost of Capital

26,864

0

0

0

0

 

 

 

 

 

 

Total Expenditure

53,186

19,172

20,310

(1,138)

(450)

 

 

 

 

 

 

Net Cost of Services

28,051

581

1,764

(1,183)

(582)

Reverse Cost of Capital

(26,864)

0

0

0

0

HRA Investment Income

(574)

0

0

0

0

Net Operating Expenditure

613

581

1,764

(1,183)

(582)

 

 

 

 

 

 

Transfer from MRR

547

0

0

0

0

 

 

 

 

 

 

Net Surplus / (Deficit)

(67)

581

1,764

(1,183)

(582)

Contribution from Reserves

0

0

0

0

450

Net Surplus / (Deficit)

0

0

0

0

(132)

 

Commentary on Significant Variances

 

Gross Rental Income – As reported in quarters 1 & 2a shortfall exists on rental income due to higher than expected void properties and Right to Buy sales. As expected the position to month 9 has worsened further to £139k.  

 

HRA Subsidy – Following the final audit of the Rent Rebate account for 2002-03 an adjustment of £68k was made in the Councils favour, this windfall can be netted off against the shortfall to rent income.

 

Supervision and Management – Although an underspend of £94k is currently shown, this is not expected to continue during the remainder of the year and a full spend is expected, particularly as additional costs for the stock option appraisal need to be funded.

 

Repairs and Maintenance -  The position shown reveals an overspend of £1.286m on the profiled budget. However, of the total spend shown of £8.9 million some £2.47m relates to commitments, some of which has not been profiled in line with when works are to be undertaken. It is currently anticipated that a £450,000 overspend will occur by 31st March 2004, with £250,000 being funded from capital reserves (CSDP Work agreed by Cabinet) and the balance being met from the Major Repairs Reserve.

 

CAPITAL PROGRAMME

 

The schemes contained in the Capital Programme have been divided into two distinct areas:

 

·

Operational Schemes – These are schemes which have approval from CREAM to proceed with implementation and consequently the budget has been released.

·

Funded Schemes – These are schemes which have provisional approval as part of the overall estimate process and funding has been set aside. However, no specific approval has been granted by CREAM to release any monies, as a full business case and project plan (PRINCE 2) have yet to be submitted.

 

The table below presents by Directorate the current position for operational schemes for the first six months of the year.

 

Table C – Capital Programme Summary 2003 - 2004

Directorate

Total Approved Budget       

£,000’s

Budget Y-T-D

 

£,000’s

Actual + Commitments

 

£,000’s

Variance to Budget

 

£,000’s

Balance Remaining on Schemes

£,000’s

Operational Schemes

 

 

 

 

 

Corporate Resources

2,049

2,024

1,624

400

425

Customer Services

1,907

1,400

1,287

113

620

Community & Housing

737

442

373

69

364

Planning & Major Projects

9,154

6,688

864

5,824

8,290

Total for Operational Schemes

13,847

10,554

4,148

6,406

9,699

 

 

 

 

 

 

Funded Schemes

9,950

210

141

69

9,809

Creditor Provisions B/Fwd

0

0

(21)

21

21

Total Capital Programme

23,797

10,764

4,268

6,496

19,529

 

Commentary on Operational Schemes

 

The current capital programme for 2003-04, includes the contingency balance of £1.05m and carryover from 2002-2003 of £17.7m. There are currently 34 operational schemes with 3 fully completed. The positive budget variance shown against Planning & Major Projects is mainly as a result of Phoenix Project phasing which is currently being reviewed. The positive variance against Corporate Resources relates to IT project spend and again budget phasing needs to be reviewed. The Customer Services figures included budget virement of £300k for Renovation Grants and also there is a need to review phasing on other projects. The total spend shown of £4.27m includes commitments totalling £1.07m.