Issue - meetings

The new contracting arrangement for the Household Recycling Centre Service needed to be in place for the service commencement date of 1April, 2022. The contract would consolidate numerous waste materials and service into a single contract.

The procurement process had been undertaken by a multi-disciplined project team with representatives from Council staff including Legal, Finance, Property and Strategic Waste Management and Enforcement and Procurement. Due to the complexities of the project additional external advisors were also appointed; Sharpe Pritchard (legal), Resource Futures (waste technical) and New Networks (financial).

The procurement had been undertaken as a Competitive Dialogue (CD) process in order to identify the most economically advantageous solution.  The contract term would be for five years with an option to extend up to a further five years (total term up to ten years).  Year six of the contract is the sole right of the Council to extend thereafter by mutual consent.

Following a detailed evaluation of all tenders and subsequent clarifications raised by the Council and bidders, Bidder B (confidential appendix) had been selected as the preferred bidder as their solution had been identified as the most economically advantageous in accordance with the published evaluation, criteria, weightings and methodology.

RESOLVED –

(1)               That the contract for the management of the Household Recycling Centre Service be awarded to the preferred bidder (Bidder B), as detailed in the confidential appendix.

(2)               That the Service Director of Property and Assets, in consultation with the Cabinet Member for Finance, Resources, Property and Assets, be authorised to finalise, agree, exchange and complete the lease documentation.

(3)               That the Head of Strategic Waste Management and Enforcement be authorised to undertake all necessary appropriate steps in relation to the award and execution of the contract.

(4)               That it be noted that funding for the HRC new service contract of £250,000 in 2022, going up to £300,000 by 2024/25, have been included within proposals for the current 3 year Medium Term Financial Programme.

The new contracting arrangement for the Household Recycling Centre Service needed to be in place for the service commencement date of 1April, 2022. The contract would consolidate numerous waste materials and service into a single contract.

The procurement process had been undertaken by a multi-disciplined project team with representatives from Council staff including Legal, Finance, Property and Strategic Waste Management and Enforcement and Procurement. Due to the complexities of the project additional external advisors were also appointed; Sharpe Pritchard (legal), Resource Futures (waste technical) and New Networks (financial).

The procurement had been undertaken as a Competitive Dialogue (CD) process in order to identify the most economically advantageous solution.  The contract term would be for five years with an option to extend up to a further five years (total term up to ten years).  Year six of the contract is the sole right of the Council to extend thereafter by mutual consent.

Following a detailed evaluation of all tenders and subsequent clarifications raised by the Council and bidders, Bidder B (confidential appendix) had been selected as the preferred bidder as their solution had been identified as the most economically advantageous in accordance with the published evaluation, criteria, weightings and methodology.

The Cabinet Member for Climate Change and the Environment reported that Buckinghamshire had nine sites; six which operated seven days a week and three operated five days a week. There were over 1 million visits each year, 60,000 tonnes were collected on site each year with 25 plus separate waste streams and 67% recycling. The new contract would look very similar to the previous contract and would need to start on 1 April 2022 (five year contract with an option to extend for another five years). The contract value was £15 million for five years and there would be flexibility in the contract to allow the Council to change provision. There would be contract performance targets in relation to reuse and recycling. This had been taken into account in the medium term financial plan.

RESOLVED –

(1)               That the contract for the management of the Household Recycling Centre Service be awarded to the preferred bidder (Bidder B), as detailed in the confidential appendix.

(2)               That the Service Director of Property and Assets, in consultation with the Cabinet Member for Finance, Resources, Property and Assets, be authorised to finalise, agree, exchange and complete the lease documentation.

(3)               That the Head of Strategic Waste Management and Enforcement be authorised to undertake all necessary appropriate steps in relation to the award and execution of the contract.

(4)               That it be noted that funding for the HRC new service contract of £250,000 in 2022, going up to £300,000 by 2024/25, have been included within proposals for the current 3 year Medium Term Financial Programme.