Agenda and minutes

Chairman Cllr Collins was unable to join due to IT issues. Cllr Newcombe stood in as Chairman.

On Saturday 21 May 2022 the Wendover area Proud of Bucks awards were presented at Lindengate. All winners were congratulated.

Cllr M Collins, Cllr P Strachen, Buckland Parish Council and Weston Turville Parish Council.

There were no declarations of interest.

To review and agree the minutes of the meeting held 28 February 2022.

The following update was given regarding Ollie’s Scout Hall (agenda item 5). There had been a delay progressing the letter to the Cabinet Member and Service Director while the minutes were clarified. This had now been resolved and the letter could progress.

RESOLVED
The minutes of the meeting held 28 February 2022 were AGREED as an accurate record.

To be presented by Michelle Parker, Buckinghamshire Council.

There were no matters to raise.

To be presented by Michelle Parker, Community Board Manager.

Ms Parker, Community Board Manager, gave an overview of the spending for the previous year. A copy of the report would be appended to the minutes.

The following points were discussed:

• Electric Vehicle (EV) on street parking update – this was a complex project with input needed from several Buckinghamshire Council officers. The pilot for the scheme would be taking place in Wendover and work was underway to enable works but it would likely be Autumn 2022 before the pilot could begin. Ms Parker confirmed no monies had been paid to the applicant. This project was currently marked as “in progress” but Ms Parker would review the wording to make it clearer what stage the application was at. ACTION Ms Parker.
• Several traffic applications made by Aston Clinton Parish Council (ACPC) had been brought together to be included in a local s106 application. Neither ACPC nor Ms Parker had received further updates on progress. Ms Parker would email the officer in charge of drafting the s106 agreement and would copy in ACPC. ACTION Ms Parker
• Cllr Newcombe and Cllr Bowles would be meeting with the Local Area Technician (LAT) on 23 May 2022 and would raise the s106 query. If any feedback was required on other projects or issues from the LAT then Cllr Newcombe and Bowles could also raise this. ACTION Cllr Newcombe and Cllr Bowles
• The possibility of accessing funding from the War Memorial Trust for the cleaning of memorials instead of using Board funding was raised.
• Ms Parker confirmed that no application had been received from ACPC for the Queen’s Jubilee. Previous meetings to discuss this had been cancelled, Ms Parker volunteered to meet with ACPC to progress this application.
• Active in the Communities – the application was for £23k with a further £23k requested from Aylesbury Community Board. Members of the Board who had attended the applicant’s presentation reported that the presentation had provided further clarity on the project which had not been covered in the written application. However, there were concerns about the amount of money involved and how deliverables would be monitored. Ms Parker confirmed that Aylesbury Community Board had not yet made their decision regarding funding. Further consideration would take place outside of the meeting.
• Bee Squared wildflower seeds – Several Buckland Parish Councillors and residents had reported not receiving their seeds. Justine Hamer from the project confirmed that seeds had been hand delivered within Buckland, however, she would arrange to drop off seeds to a central location. Seeds were also available to collect from Wendover Library. ACTION Justine Hamer

To be presented by Michelle Parker, Community Board Manager.

-          Aims and Objectives of Community Board

-          Budget

-          Funding process

Ms Parker, Community Board Manager, gave a presentation, a copy of which would be appended to these minutes.

The following points were discussed:

• Ms Parker, the Chairman and Vice Chairman would be meeting to discuss the following ACTION Ms Parker, the Chairman and vice Chairman
  • Creating application deadlines throughout the year with spending limits. This would allow for applications to be considered together and prevent spending all funding early in the year.
  • Placing an upper limit on the number of sub £1k applications that could be approved.
• Ms Parker confirmed it was possible to receive both s106 and Community Board funding for the same project.

There was a comprehensive report covering the spending of all 16 Community Boards. Ms Parker would circulate the report. ACTION Ms Parker

Open discussion for all participants to discuss the priorities of the Community Board for 22/23

There was an open discussion about priorities for the year ahead.

The previous year’s priorities were still felt to be relevant:

Economy and Regeneration.

Environment and Climate Change.

Highways and Transportation.

Health and Wellbeing.

Members of the Board were keen for the environment priority to include support and promotion of green energy and decarbonisation. Residents had been asking where they could access impartial information and recommendations for safe tradesman identifying a need locally. There was a discussion about Buckinghamshire Solar Panel initiative https://www.buckinghamshire.gov.uk/news/residents-invited-to-register-for-affordable-renewable-energy-offer/

14 July 2022, 6 October 2022 and 9 February 2023

14 July 2022, 7pm