Agenda

Venue: Milton Keynes Council Civic Offices, 1 Saxon Gate East, Central Milton Keynes MK9 3EJ

Contact: Katie Nellist 

Items
No. Item

1.

Election of Chairman

To elect a Chairman for 2021/22

2.

Appointment of Vice-Chairman

To appoint a Vice-Chairman for 2021/22

3.

Apologies

4.

Minutes pdf icon PDF 236 KB

To approve, and sign as a correct record the Minutes of the meeting of the Fire Authority held on 17 February 2021 (Item 4)

5.

Disclosure of Interests

Members to declare any disclosable pecuniary interests they may have in any matter being considered which are not entered onto the Authority’s Register, and officers to disclose any interests they may have in any contract to be considered.

6.

Chairman's Announcements

To receive the Chairman’s announcements (if any).

7.

Petitions

To receive petitions under Standing Order SOA6.

8.

Questions

To receive questions in accordance with Standing Order SOA7.

9.

Membership of the Authority

Under the Buckinghamshire Fire Services (Combination Scheme) Order 1996 Part III paragraph 12 – Each constituent authority shall, so far as is practicable, appoint such number of representatives to be members of the Authority as is proportionate to the number of local government electors in its area in relation to the number of such electors in the other constituent authority’s area.

 

The Office for National Statistics (ONS) did not publish the annual datasets for the Buckinghamshire or Milton Keynes Councils’ electorates (as at 1 December 2020) until 24 May 2021. A collection of electoral statistics for 2 March 2020 was published by the ONS on 5 January 2021 to support the 2023 Review of Parliamentary constituencies. Using the datasets published on 5 January 2021, the electorate for Buckinghamshire Council was 412,512 as at 2 March 2020 (Office for National Statistics, 5 January 2021) 66.86% (411,165 as at 1 December 2019, Office for National Statistics). The electorate for Milton Keynes Council was 204,465 as at 2 March 2020 (Office for National Statistics, 5 January 2021) 33.14% (204,757 as at 1 December 2019, Office for National Statistics).

 

Total Number of Members     :                                               17

 

Buckinghamshire                    412,512           (66.86%)          11        Members       

Milton Keynes                         204,465           (33.14%)            6        Members

 

This equates to Authority Membership for Buckinghamshire Council 11 Members and Milton Keynes Council 6 Members.

 

To note that the Constituent Authorities have appointed the following Members to serve on the Fire Authority for 2021/22:

 

Buckinghamshire Council (11)

 

Councillors Bagge, Carroll, Chapple OBE, Christensen, Clarke OBE, Hall, Hussain, Lambert, Stuchbury, Waite and Walsh

 

Milton Keynes Council (6)

 

Councillors Darlington, Exon, Hopkins, Marland, McLean and Rankine

10.

Committee Matters

(a)        Local Government and Housing Act 1989 and Local Government (Committees and Political Groups) Regulations 1990.

 

The Authority is required by the above Regulations to review the basis of allocation of seats amongst the Political Groups either at its Annual Meeting, or as soon as practicable thereafter, or following a change in its Membership.  In making its review, the Authority is required, so far as reasonably practicable, to comply with the following principles:

 

(i)               Not all seats on each Committee are to be allocated to the same Group.

 

(ii)             The majority of seats is to be allocated to a particular Group if the number of persons belonging to that Group is a majority on the Authority.

 

(iii)            Subject to the above paragraphs, the number of seats on the Committees allocated to each Group should bear the same proportion to the total of all the seats on the Committees as that borne by the number of Members of that Group to the Membership of the Authority.

 

(iv)            Subject to paragraphs (i) to (iii) above, that the number of the seats on the body which are allocated to different political groups bears the same proportion to the number of all the seats on that body as is borne by the number of members of that group to the membership of the authority.

 

Subject to formal notification of the Membership of each Political Group, the allocation of seats on the Authority is as follows:

 

Conservative Group:                          11 seats          (64.70%)

Liberal Democrat Group:                    3 seats             (17.65%)

Labour Group:                                    3 seats             (17.65%)

 

The above Regulations, with the Authority’s Scheme of Delegation, require a notice in writing to be delivered to the Authority’s Monitoring Officer signed by two or more Members of the Authority to establish a Political Group. 

 

The Authority is asked to note the report.

 

Contact Officer: Katie Nellist (Democratic Services Officer) – 01296 744633

 

Background papers: None.

                       

(b)       Committee Appointments

To consider making appointments to the Authority’s committees. The membership of the Executive and the Overview and Audit committees is required to be mutually exclusive.

 

Executive Committee

 

The Authority is asked to make appointments to the Executive Committee in accordance with the wishes of the respective Political Groups (8 Members).

 

It is recommended that the seats should be allocated as follows:

 

Conservative - 5

 

Liberal Democrat – 2

 

Labour - 1

 

Overview and Audit Committee

 

The Authority is asked to make appointments to the Overview and Audit Committee in accordance with the wishes of the respective Political Groups (9 Members).

 

It is recommended that the seats should be allocated as follows:

 

Conservative - 6

 

Liberal Democrat – 1

 

Labour – 2

 

Contact Officer: Katie Nellist (Democratic Services Officer) – 01296 744633

 

Background papers: None.

 

(c)        Standing Orders for the Authority and its Committees

 

At a meeting of the Executive Committee on 24 March 2021 the Chairman agreed to a request that an amendment to the Authority’s Procedural Standing Orders be put to the Annual Meeting (Minute EX49). The purpose of the requested amendment  ...  view the full agenda text for item 10.

11.

Calendar of Meetings

Fire Authority

 

Wednesday 13 October 2021                         at 11.00am

 

Wednesday 8 December 2021                       at 11.00am

 

Wednesday 16 February 2022                        at 11.00am

 

Wednesday 15 June 2022                               at 11.00am

 

Executive Committee

 

Wednesday 14 July 2021                                at 10.00am

 

Wednesday 15 September 2021                    at 10.00am

 

Wednesday 17 November 2021                     at 10.00am

 

Wednesday 9 February 2022                          at 10.00am

 

Wednesday 23 March 2022                            at 10.00am

 

Overview & Audit Committee

 

Wednesday 21 July 2021                                at 10.00am

 

Wednesday 10 November 2021                     at 10.00am

 

Wednesday 16 March 2022                            at 10.00am

12.

Appointment of Representatives to Outside Bodies

(a)             Local Government Association Annual Conference

 

To appoint 2 Members to attend as the Authority’s representatives at the Local Government Association’s Annual Conference.

 

(b)             Local Government Association Fire Commission

 

To appoint 1 Member and Standing Deputy to represent the Authority at the Local Government Association’s Fire Commission.

           

(c)             Local Government Association Annual Fire Conference

 

To appoint 2 Members to attend as the Authority’s representatives at the Local Government Association’s Annual Fire Conference.

 

(d)             Combined Fire Authorities Conference

 

To appoint 2 Members to attend as the Authority’s representatives at the Combined Fire Authorities Conference.

 

(e)             Thames Valley Fire Control Service – Joint Committee

 

(i)               To appoint 2 Representatives to the Thames Valley Fire Control Service – Joint Committee.

 

(ii)             To nominate 2 substitute members to the Thames Valley Fire Control Service – Joint Committee (in the event the 2 representatives are unable to attend).

 

Appointments to the Thames Valley Fire Control Service Joint Committee are exempt from the political balance rules under section 15 of the Local Government and Housing Act 1989. It is a joint committee constituted by two or more authorities under section 102 of the Local Government Act 1972 but to which the Authority appoints fewer than three members.

13.

Lead Member Responsibilities

To consider the allocation of Lead Member Responsibilities; and to appoint Members to those roles.

 

Responsibility

Service Delivery, Protection and Collaboration

To lead on issues relating to the protection of our communities, the enforcement of fire safety legislation, and collaboration across the blue light services.

People, Equality and Diversity and Assurance

To ensure that the right staffing solutions are in place to provide the best possible service to our communities; and to ensure that our operations are fully assured and we continue to improve the quality of our service to our communities and the safety of our staff.

Finance and Assets, Information Security and IT

To lead on treasury management, MTFP and the longer term aspects of our finances including the capital programme; optimising the use of assets (including fleet and property); and on information and data security and IT to ensure that we can develop and protect our infrastructure and service to our community.

Health and Safety and Corporate Risk

To ensure that measures and policies are in place to mitigate risks to the organisation and our staff.

 

It is recommended that:

 

1.         Appointments to each of the Lead Member roles be made.

 

Contact Officer: Katie Nellist (Democratic Services Officer) – 01296 744633.

 

Background Papers: None

14.

2020-2025 Corporate Plan: Year 1 Progress Review and Update pdf icon PDF 407 KB

To consider item 14

Additional documents:

15.

Equality, Diversity and Inclusion Objectives 2020-2025 Year One Update pdf icon PDF 427 KB

To consider item 15

Additional documents:

16.

Protection Update and Policy Statement pdf icon PDF 414 KB

To consider item 16

Additional documents:

17.

USAR Training Facility at Aylesbury pdf icon PDF 404 KB

To consider item 17

Additional documents: